Remote C-Level Executive Assistant | Travel & Calendar Maestro

PsiQuantum; United States; Remote; USD 120,000 - 170,000; Full time

Job summary

PsiQuantum is seeking an experienced Executive Assistant to support the CEO/Founder in a dynamic, fast-paced environment. The role requires close collaboration with the Sr. Leadership Executive Assistant team and coordination across Palo Alto and other offices.

You will manage calendars, arrange complex global travel, prep for meetings, and help drive cross-functional initiatives while maintaining strict discretion and professionalism.

Qualifications

• Bachelor’s degree required.
• Minimum of 5+ years supporting C-level executives in a fast-paced environment.
• Startup experience or experience in a high-growth, dynamic company preferred.
• Highly organized, discreet, analytical, and able to adapt to shifting priorities.

Responsibilities

• Support executives with calendar management, prioritization and meeting prep.
• Attend meetings, take minutes and track action items with follow-up.
• Coordinate complex travel plans, itineraries and agendas.
• Maintain professional communication between executives and internal departments.
• Provide backup support to other EA team members as needed.
• Process and complete expense reports and related duties.

Skills

Calendar management

Travel coordination

Executive support

Communication

Cross-timezone coordination

Meeting minutes

Education

Bachelor's degree

Job description

PsiQuantum is seeking an experienced Executive Assistant to support the CEO/Founder in a dynamic, fast-paced environment. The role requires close collaboration with the Sr. Leadership Executive Assistant team and coordination across Palo Alto and other offices.

You will manage calendars, arrange complex global travel, prep for meetings, and help drive cross-functional initiatives while maintaining strict discretion and professionalism.