Executive Assistant to ELT | AI-Driven Office Ops

Clinisys; Morrisville (NC); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health benefits

401(k) Savings Plan

Stock incentive programs

Paid time off

Parental leave

Tuition assistance

Job summary

Clinisys in Raleigh, NC seeks an Executive Assistant to provide high-level administrative support to three members of the Executive Leadership Team. The role ensures smooth day-to-day operation of the Raleigh office, coordinating calendars, travel, meetings and executive communications.

The ideal candidate will be highly organized, proactive, with strong confidentiality and customer-service mindset, supporting executives, employees, visitors and vendors in a fast-growing environment.

Qualifications

• 3–5 years of experience in Executive Assistant or senior administrative support roles.
• Experience supporting multiple senior leaders, preferably Executive Leadership Team members.
• Advanced proficiency in Microsoft Office and Microsoft 365.
• Experience using AI tools such as Microsoft Copilot to enhance productivity and workflow efficiency.
• Experience coordinating office operations, facilities, visitors, and employee events.

Responsibilities

• Onsite presence in Raleigh office three days per week to manage daily logistics.
• Coordinate complex executive calendars across time zones and with internal/external leaders.
• Plan and arrange domestic and international travel, visas, and accommodations.
• Oversee office operations, vendor relationships, and visitor management.
• Assist with expense reporting and reimbursement processes.
• Support events planning and onboarding activities for new hires.
• Leverage AI tools to convert meeting notes into action items and drive process improvements.

Skills

Executive support

Calendar management

Travel planning

Office operations

Microsoft 365

AI tools

Confidentiality

Stakeholder management

Tools

Microsoft Copilot

Microsoft 365

Job description

Clinisys in Raleigh, NC seeks an Executive Assistant to provide high-level administrative support to three members of the Executive Leadership Team. The role ensures smooth day-to-day operation of the Raleigh office, coordinating calendars, travel, meetings and executive communications.

The ideal candidate will be highly organized, proactive, with strong confidentiality and customer-service mindset, supporting executives, employees, visitors and vendors in a fast-growing environment.