Executive Assistant to CEO - Healthcare Ops & Growth

IR Centers; McLean (VA); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

IR Centers is seeking a highly organized Administrative Assistant to support our CEO and Operations team across a fast-growing national platform. The role involves scheduling, reporting, marketing materials production, and tight coordination of multi-state activities.

The ideal candidate will have strong English skills, attention to detail, and a proactive, problem-solving mindset. Training will be provided for AI tools and office systems in a dynamic, expanding company.

Qualifications

• High school diploma or equivalent (Required)
• Experience in administrative support, scheduling, office coordination, or similar (Preferred but not required — we will train the right person!)
• Proficiency in English (Required)
• Bilingual a plus
• Must demonstrate exceptional organization, follow-up, diligence, and strong written and verbal communication skills.

Responsibilities

• Coordinate and schedule meetings, travel, and company events for executives and teams across multiple states.
• Organize, track, and generate reports using AI tools, Excel, Google Workspace, and MS Word.
• Manage simple website content updates and oversee production of marketing materials such as brochures.
• Maintain and prepare internal reports, presentations, and documents with close attention to detail.
• Communicate professionally with internal teams, external partners, and vendors on behalf of the company.
• Ensure follow-up and completion of tasks and projects, maintaining timelines and accountability.
• Support operations by assisting with a variety of administrative functions and special projects.

Skills

Organizational skills

Communication skills

English proficiency

Attention to detail

Bilingual

Education

High school diploma or equivalent

Tools

Google Workspace

MS Word

Excel

AI tools

Job description

IR Centers is seeking a highly organized Administrative Assistant to support our CEO and Operations team across a fast-growing national platform. The role involves scheduling, reporting, marketing materials production, and tight coordination of multi-state activities.

The ideal candidate will have strong English skills, attention to detail, and a proactive, problem-solving mindset. Training will be provided for AI tools and office systems in a dynamic, expanding company.