Executive Assistant – Investment Team (Contract)

Ultimate Staffing Services; Raleigh (NC); On-site; USD 83,000 - 93,000; Full time

Job summary

Ultimate Staffing Services is seeking an experienced Executive Assistant to support a team of investment professionals in Raleigh, NC. The role covers diary management, travel coordination, CRM upkeep, expense processing, and general office operations in a fast-paced corporate environment.

This 8-month contract is a DIRECT HIRE arrangement with a competitive pay range. The successful candidate will collaborate with teams in Raleigh, New York, and London, ensuring smooth day-to-day activity and

Qualifications

• Experience supporting senior staff in a large corporate environment.
• Strong attention to detail and ability to handle multiple workflows.
• Flexible, adaptable, and highly organized with proactive ownership.
• Ability to build relationships and manage communications across teams.
• Resourceful with problem-solving mindset and practical obstacle resolution.
• Interest in business models and cross-subsector awareness.
• Excellent presentation and interpersonal skills.

Responsibilities

• Support a team of investment professionals with executive diary management and calendar coordination.
• Arrange internal/external meetings, video conferences, and calls with precision.
• Book internal/external venues and coordinate travel itineraries for team members.
• Prepare expense reimbursements and maintain compliance with policies.
• Provide general administrative support including phones, mail, and supplies.
• Manage the CRM system, update contacts, run reports, and maintain data quality.
• Assist with document preparation in Word, PowerPoint, and Excel.
• Share coverage for other Executive Assistants as needed.
• Coordinate with UK EA team to ensure cohesive scheduling.
• Handle light office management and liaise with contractors and building management.

Skills

Executive support

Calendar management

Travel coordination

CRM updates

Expense processing

Office operations

MS Office

Vendor liaison

Cross-cultural collaboration

Meeting coordination

Tools

Concur

CRM systems

MS Office Suite

Job description

Ultimate Staffing Services is seeking an experienced Executive Assistant to support a team of investment professionals in Raleigh, NC. The role covers diary management, travel coordination, CRM upkeep, expense processing, and general office operations in a fast-paced corporate environment.

This 8-month contract is a DIRECT HIRE arrangement with a competitive pay range. The successful candidate will collaborate with teams in Raleigh, New York, and London, ensuring smooth day-to-day activity and