Executive Assistant to Dual VPs — Entertainment

Solomon Page; Burbank (CA); Presencial; USD 46.000 - 66.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

Dental benefits

401(k)

Direct deposit

Commuter benefits

Descripción de la vacante

Solomon Page is seeking an Executive Assistant in Burbank, CA to support two Vice Presidents at a top media and entertainment company. The role requires proactive calendar management, strong communication, and discretion handling confidential information.

You will liaise with agents, managers, producers, and talent, coordinating meetings and travel across time zones. The ideal candidate has a passion for television development, is organized, and can anticipate needs while juggling multiple

Formación

• Bachelor’s degree is required.
• Minimum of two years of administrative or executive support experience, preferably in entertainment.
• Excellent organizational skills and attention to detail with the ability to manage multiple priorities.
• Strong written and verbal communication, professional demeanor.
• Discretion with confidential information.
• Proactive problem solver with ability to anticipate needs.
• Remain composed and responsive in a fast-paced environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with video conferencing tools.
• Interest in television development and the entertainment industry.

Responsabilidades

• Manage complex calendars for two executives, balancing priorities and avoiding conflicts.
• Coordinate internal and external meetings, pitches, calls, and video conferences across schedules and time zones.
• Handle incoming calls and correspondence, communicate priorities, and ensure timely follow-up.
• Prepare meeting materials, maintain agendas, and track action items.
• Arrange travel, prepare itineraries, and submit expense reports.
• Welcome visitors and coordinate logistics for in-person meetings.
• Build relationships with executive offices, internal departments, and external partners.
• Organize and maintain project files, scripts, submissions, contact lists, and development tracking documents.
• Track incoming materials, deadlines, and outstanding requests to keep projects moving.
• Provide logistical support for screenings, table reads, and department activities.
• Handle sensitive information with professionalism and discretion.

Conocimientos

Calendar management

Communication

Discretion

Organizational skills

MS Office

Outlook

PowerPoint

Travel arrangements

Entertainment industry knowledge

Agency desk experience

Educación

Bachelor’s degree

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Video conferencing platforms

Descripción del empleo

Solomon Page is seeking an Executive Assistant in Burbank, CA to support two Vice Presidents at a top media and entertainment company. The role requires proactive calendar management, strong communication, and discretion handling confidential information.

You will liaise with agents, managers, producers, and talent, coordinating meetings and travel across time zones. The ideal candidate has a passion for television development, is organized, and can anticipate needs while juggling multiple