Executive Assistant I

Cypress HCM; Burbank (CA); Presencial; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

Paramount+ Originals is seeking an organized, proactive Executive Assistant to support two Vice Presidents. This role provides essential administrative support while serving as a liaison with internal teams and external partners, including agents, managers, producers, and talent.

The ideal candidate brings excellent judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and handle confidential information with discretion.

Formación

• Two years of administrative or executive support experience, preferably in entertainment.
• Excellent organizational skills and attention to detail; can manage multiple priorities.
• Strong written and verbal communication; professional, personable manner.
• Sound judgment and discretion with confidential information.
• Proactive, able to anticipate needs, solve problems, and know when to escalate.
• Stay composed, flexible, and responsive in a fast-paced environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; video conferencing tools.
• Interest in television, storytelling, and the entertainment industry.

Responsabilidades

• Manage calendars for two executives, balancing priorities and avoiding conflicts.
• Coordinate internal and external meetings, pitches, calls, and video conferences across time zones.
• Handle calls and correspondence; communicate priorities and follow up promptly.
• Prepare meeting materials, agendas, and track action items.
• Arrange travel, create itineraries, and submit expense reports.
• Welcome visitors and coordinate logistics for in-person meetings.
• Build strong relationships with executive offices, internal teams, and external partners.
• Organize project files, scripts, submissions, contacts, and development trackers.
• Track incoming materials, deadlines, and outstanding requests.
• Provide logistical support for screenings, table reads, and department activities.
• Handle sensitive business, creative, and personnel information with discretion.

Conocimientos

Organizational skills

Attention to detail

Multitasking

Communication

Discretion

Proactive

Problem solving

Adaptability

Team coordination

Herramientas

Microsoft Outlook

Word

Excel

PowerPoint

Video conferencing platforms

Descripción del empleo

Location: Burbank, CA (203 West Olive Avenue)

Work Arrangement: 100% Onsite

Schedule: Monday-Friday, 9:00 AM-6:00 PM. Flexibility required on certain days.

About The Role

Paramount+ Originals is seeking an organized, proactive Executive Assistant to support two Vice Presidents. This role provides essential administrative support while serving as a key liaison with internal teams and external partners, including agents, managers, producers, and talent.

The ideal candidate brings excellent judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and handle confidential information with discretion. An interest in television development and production, along with a collaborative attitude, is essential.

Responsibilities

• Manage complex calendars for two executives, balancing shifting priorities, anticipating conflicts, and ensuring schedules run smoothly.
• Coordinate internal and external meetings, pitches, conference calls, and video conferences across multiple schedules and time zones.
• Manage incoming calls and correspondence, communicate priorities, and ensure timely follow-up.
• Prepare meeting materials, maintain agendas, and track action items as needed.
• Arrange travel, prepare itineraries, and submit accurate expense reports in a timely manner.
• Welcome visitors and coordinate logistics for in-person meetings.
• Build and maintain strong working relationships with executive offices, internal departments, and external partners.
• Organize and maintain project files, scripts, submissions, contact lists, and development and current-series tracking documents.
• Help track incoming materials, deadlines, and outstanding requests to keep projects and communication moving.
• Provide logistical support for screenings, table reads, and other department activities as needed.
• Handle sensitive business, creative, and personnel information with professionalism and discretion.

Required Qualifications

• A minimum of two years of administrative or executive support experience, preferably in entertainment.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities with accuracy.
• Strong written and verbal communication skills and a professional, personable manner.
• Sound judgment and discretion when handling confidential information.
• A proactive approach, with the ability to anticipate needs, solve problems independently, and recognize when to elevate an issue.
• Ability to stay composed, flexible, and responsive in a fast-paced environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, along with video conferencing platforms.
• Demonstrated interest in television, storytelling, and the entertainment industry.

Preferred Qualifications

• Agency desk experience is a strong plus.
• Experience supporting multiple executives and managing high-volume calendars and calls.
• Familiarity with television development, production, and the agency and management landscape.
• Experience coordinating with agents, managers, producers, talent, and senior executives.