Executive Assistant

Avispa Technology; Burbank (CA); Presencial; USD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Group medical, dental, vision, life

Descripción de la vacante

A leading digital entertainment support role in Burbank, CA is seeking an Executive Assistant to back two Vice Presidents in the original programming group. The role requires meticulous calendar coordination, travel arrangements, and professional liaison with agents, producers, and talent.

Ideal candidates have at least 2 years of administrative experience, a Bachelor's degree, and strong MS Office and communication skills.

Formación

• Minimum 2 years of administrative or executive support experience.
• Bachelor's degree required.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; video conferencing platforms.
• Excellent organizational skills and attention to detail; able to manage multiple priorities.
• Strong written and verbal communication; sound judgment with confidential information.
• Interest in entertainment/television industry is preferred.

Responsabilidades

• Manage complex calendars for two executives, coordinating meetings, pitches, conference calls, and video conferences across multiple schedules.
• Manage calls and correspondence, coordinate visitors, and build relationships with executives, internal teams, and external partners.
• Prepare meeting materials, agendas, track action items, and arrange travel with expense reporting.
• Organize project files, scripts, submissions, contacts, and tracking documents; monitor deadlines.
• Provide logistical support for screenings and table reads; handle sensitive information with discretion.

Conocimientos

Administrative support

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Educación

Bachelor's degree

Herramientas

Microsoft Office Suite

Descripción del empleo

Executive Assistant PMOUNTJP00001864

• Hourly pay: $ 40 /hr
• Worksite: Leading digital streaming network (Burbank, CA 91502 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment, (Possible extension/conversion)

A leading digital streaming network seeks an Executive Assistant to support two Vice Presidents in its original programming group, serving as a key liaison with internal teams and external partners, including agents, managers, producers, and talent.

Executive Assistant Responsibilities:

• Manage complex calendars for two executives, balancing shifting priorities and anticipating conflicts, and coordinate internal and external meetings, pitches, conference calls, and video conferences across multiple schedules and time zones.
• Manage incoming calls and correspondence, communicating priorities and ensuring timely follow-up, welcome visitors and coordinate in-person meeting logistics, and build strong working relationships with executive offices, internal departments, and external partners.
• Prepare meeting materials, maintain agendas, and track action items, and arrange travel, prepare itineraries, and submit accurate expense reports on time.
• Organize and maintain project files, scripts, submissions, contact lists, and development and current-series tracking documents, and track incoming materials, deadlines, and outstanding requests to keep projects moving.
• Provide logistical support for screenings, table reads, and other department activities, and handle sensitive business, creative, and personnel information with professionalism and discretion.

Executive Assistant Qualifications:

• 2+ years of administrative or executive support experience, preferably in entertainment.
• Bachelor's degree.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, as well as video conferencing platforms.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities accurately.
• Strong written and verbal communication skills, along with sound judgment and discretion with confidential information.
• Demonstrated interest in television, storytelling, and the entertainment industry.
• Agency desk experience is preferred.
• Experience supporting multiple executives and managing high-volume calendars and calls is preferred.
• Familiarity with television development, production, and the agency and management landscape is preferred.
• Experience coordinating with agents, managers, producers, talent, and senior executives is preferred.

Shift:

• 9:00 AM to 6:00 PM, with flexibility needed some days.
• About 5 hours/week of overtime expected.