Executive Assistant

Solomon Page; Burbank (CA); Presencial; USD 46.000 - 66.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

Dental benefits

401(k)

Direct deposit

Commuter benefits

Descripción de la vacante

Solomon Page is seeking an Executive Assistant in Burbank, CA to support two Vice Presidents at a top media and entertainment company. The role requires proactive calendar management, strong communication, and discretion handling confidential information.

You will liaise with agents, managers, producers, and talent, coordinating meetings and travel across time zones. The ideal candidate has a passion for television development, is organized, and can anticipate needs while juggling multiple

Formación

• Bachelor’s degree is required.
• Minimum of two years of administrative or executive support experience, preferably in entertainment.
• Excellent organizational skills and attention to detail with the ability to manage multiple priorities.
• Strong written and verbal communication, professional demeanor.
• Discretion with confidential information.
• Proactive problem solver with ability to anticipate needs.
• Remain composed and responsive in a fast-paced environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with video conferencing tools.
• Interest in television development and the entertainment industry.

Responsabilidades

• Manage complex calendars for two executives, balancing priorities and avoiding conflicts.
• Coordinate internal and external meetings, pitches, calls, and video conferences across schedules and time zones.
• Handle incoming calls and correspondence, communicate priorities, and ensure timely follow-up.
• Prepare meeting materials, maintain agendas, and track action items.
• Arrange travel, prepare itineraries, and submit expense reports.
• Welcome visitors and coordinate logistics for in-person meetings.
• Build relationships with executive offices, internal departments, and external partners.
• Organize and maintain project files, scripts, submissions, contact lists, and development tracking documents.
• Track incoming materials, deadlines, and outstanding requests to keep projects moving.
• Provide logistical support for screenings, table reads, and department activities.
• Handle sensitive information with professionalism and discretion.

Conocimientos

Calendar management

Communication

Discretion

Organizational skills

MS Office

Outlook

PowerPoint

Travel arrangements

Entertainment industry knowledge

Agency desk experience

Educación

Bachelor’s degree

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Video conferencing platforms

Descripción del empleo

We are looking for an Executive Assistant for a top media & entertainment company out of their Burbank, CA offices! The Company is seeking an organized, proactive Executive Assistant to support two Vice Presidents. This role provides essential administrative support while serving as a key liaison with internal teams and external partners, including agents, managers, producers, and talent. The ideal candidate brings excellent judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and handle confidential information with discretion. An interest in television development and production, along with a collaborative attitude, is essential.

• Pay: $40.71/hr

Responsibilities

• Manage complex calendars for two executives, balancing shifting priorities, anticipating conflicts, and ensuring schedules run smoothly.
• Coordinate internal and external meetings, pitches, conference calls, and video conferences across multiple schedules and time zones.
• Manage incoming calls and correspondence, communicate priorities, and ensure timely follow-up.
• Prepare meeting materials, maintain agendas, and track action items as needed.
• Arrange travel, prepare itineraries, and submit accurate expense reports in a timely manner.
• Welcome visitors and coordinate logistics for in-person meetings.
• Build and maintain strong working relationships with executive offices, internal departments, and external partners.
• Organize and maintain project files, scripts, submissions, contact lists, and development and current-series tracking documents.
• Help track incoming materials, deadlines, and outstanding requests to keep projects and communication moving.
• Provide logistical support for screenings, table reads, and other department activities as needed.
• Handle sensitive business, creative, and personnel information with professionalism and discretion.

Qualifications

• Bachelor’s degree.
• A minimum of two years of administrative or executive support experience, preferably in entertainment.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities with accuracy.
• Strong written and verbal communication skills and a professional, personable manner.
• Sound judgment and discretion when handling confidential information.
• A proactive approach, with the ability to anticipate needs, solve problems independently, and recognize when to elevate an issue.
• Ability to stay composed, flexible, and responsive in a fast-paced environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, along with video conferencing platforms.
• Demonstrated interest in television, storytelling, and the entertainment industry.
• Agency desk experience is a strong plus.
• Experience supporting multiple executives and managing high-volume calendars and calls.
• Familiarity with television development, production, and the agency and management landscape.
• Experience coordinating with agents, managers, producers, talent, and senior executives.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.