Executive Assistant to 3 VPs – Global Ops

Visa; New York (NY); On-site; USD 74,000 - 114,000; Full time

Job summary

Visa is seeking an Executive Assistant to provide high-level administrative support to three Vice Presidents within Commercial and Money Movement Solutions. You will manage calendars, coordinate travel, and handle confidential information with discretion in a fast-paced, global environment.

The role emphasizes proactive problem solving, cross-team collaboration across time zones, and improving processes with AI-enabled tools.

Qualifications

• Minimum of 6 months of work experience or a Bachelor's Degree.
• Two or more years of relevant administrative or executive support experience.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook, SharePoint and AI tools such as Copilot and ChatGPT.

Responsibilities

• Manage complex calendars, communications, and activities for assigned leaders and/or teams, ensuring priorities are met and schedules are optimized.
• Process expense reports and organize travel as needed for assigned leaders.
• Facilitate effective internal communications within the team and across the organization.
• Maintain meticulous attention to detail to prevent errors that could impact the department.
• Collaborate and coordinate efficiently with colleagues across multiple time zones, adapting to tight deadlines and high-pressure situations.
• Work effectively with a large, diverse team, adapting communication and collaboration styles to various personality types and organizational levels.
• Plan ahead and anticipate potential challenges, ensuring seamless execution of tasks and activities.
• Organize events and meetings, partnering with other team assistants as appropriate to ensure successful outcomes.
• Demonstrate strong problem-solving skills, recognizing patterns, and utilizing information to inform decisions.
• Proactively seek clarification and ask questions to ensure thorough understanding of assignments and expectations.
• Provide dedicated support to middle and upper-level leaders, including Vice Presidents, and, as required, to larger teams in addition to individual executives.
• Stay current with evolving technologies, leveraging available tools-including AI-to drive efficiency and continuously improve processes.

Skills

Administrative experience

Executive support

Multitasking

Communication skills

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Word

Outlook

SharePoint

Copilot

ChatGPT

Job description

Visa is seeking an Executive Assistant to provide high-level administrative support to three Vice Presidents within Commercial and Money Movement Solutions. You will manage calendars, coordinate travel, and handle confidential information with discretion in a fast-paced, global environment.

The role emphasizes proactive problem solving, cross-team collaboration across time zones, and improving processes with AI-enabled tools.