Executive Assistant to Division Leaders - Onsite

Talentify; Simi Valley (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability insurance

HSA

Job summary

Aston Carter is seeking an Executive Assistant in Simi Valley, CA to provide high-level administrative and operational support to division leadership. The role manages calendars, coordinates meetings and travel, prepares communications, and supports division processes in a fast-paced environment.

Responsibilities include expense reporting, purchasing, onboarding, and event coordination, with a focus on maintaining accuracy and efficiency across departments.

Qualifications

• Associate or bachelor’s degree preferred.
• Experience supporting leaders in fast-paced environments is desirable.
• Familiarity with travel booking and expense reporting tools, ERP systems, and purchasing processes.

Responsibilities

• Provide executive-level administrative support to division leadership and staff.
• Manage complex calendars and coordinate meetings and travel.
• Prepare communications, reports, and documents using MS Word, Excel, PowerPoint, and Outlook.
• Process expense reports and support purchasing and invoice workflows in ERP systems.
• Coordinate onboarding, events, and division-wide activities.
• Maintain organizational charts and distribution lists, and ensure documentation is up to date.
• Anticipate leadership needs and manage multiple priorities with accuracy.

Skills

Calendar management

Travel coordination

Expense reporting

MS Office

Meeting planning

Communication

Education

Associate or Bachelor's degree preferred

Tools

MS Office

ERP systems

Travel booking platforms

Expense reporting tools

Job description

Aston Carter is seeking an Executive Assistant in Simi Valley, CA to provide high-level administrative and operational support to division leadership. The role manages calendars, coordinates meetings and travel, prepares communications, and supports division processes in a fast-paced environment.

Responsibilities include expense reporting, purchasing, onboarding, and event coordination, with a focus on maintaining accuracy and efficiency across departments.