Executive Assistant: Calendar, Travel & Events (Onsite)

Talentify; Saint Charles (MO); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an expert-level Executive Assistant to support an executive in Saint Charles, MO. This onsite contract-to-hire role involves calendar management, travel coordination, and handling communications with high professionalism.

Responsibilities include expense processing via Concur, document management, meeting planning, and maintaining confidentiality. Flexible, independent work style is essential for success in this position.

Qualifications

• Bachelor's degree or 5+ years related experience preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to multitask with attention to detail.
• High level of professionalism and discretion.
• Strong problem-solving skills and independence.
• Flexibility to changing priorities.

Responsibilities

• Provide high-level calendar management for an Executive.
• Manage communications via email, calls, and correspondence.
• Coordinate travel arrangements and expense reporting (Concur).
• Handle administrative tasks and documentation processes (IFS).
• Plan meetings, events, and minutes as needed.
• Maintain confidentiality and discretion in sensitive matters.
• Monitor expenses and ensure budget adherence.

Skills

Outlook

Microsoft Office

Calendar management

Education

Bachelor's degree in business/business administration

5+ years related experience

Tools

IFS

Concur

Salesforce

Job description

Aston Carter is seeking an expert-level Executive Assistant to support an executive in Saint Charles, MO. This onsite contract-to-hire role involves calendar management, travel coordination, and handling communications with high professionalism.

Responsibilities include expense processing via Concur, document management, meeting planning, and maintaining confidentiality. Flexible, independent work style is essential for success in this position.