Onsite Executive Assistant & Travel & Events Coordinator

Talentify; Mountain View (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Dental & vision

Life Insurance

Disability insurance

HSA

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an Administrative Assistant to provide primary support to a leader and secondary support to a team on the Mountain View campus and nearby Santa Clara lab. The role manages calendars, travels, meetings, events, and supports department operations, procurement, and onboarding.

The position is fully onsite in Silicon Valley, with no overtime, 40 hours/week, and a contract through December 31, 2026. Bachelor's degree required and strong MS Office skills expected.

Qualifications

• 0–2 years of administrative support experience in a professional environment.
• 0–2 years of procurement or ordering experience, including hardware or office purchases.
• 0–2 years of experience using productivity tools such as Microsoft Outlook, PowerPoint, and Excel.
• Completed bachelor’s degree.

Responsibilities

• Manage complex calendars and schedules for an individual leader and teams.
• Coordinate domestic travel arrangements with detailed itineraries.
• Organize and support meetings and events, including logistics and onsite support.
• Support department financial operations: procurement, ordering, and tracking expenses.
• Assist with onboarding tasks and logistics for new hires.

Skills

Admin experience

Procurement

MS Office

Education

Bachelor’s degree

Tools

MS Outlook

PowerPoint

Excel

Job description

Aston Carter is seeking an Administrative Assistant to provide primary support to a leader and secondary support to a team on the Mountain View campus and nearby Santa Clara lab. The role manages calendars, travels, meetings, events, and supports department operations, procurement, and onboarding.

The position is fully onsite in Silicon Valley, with no overtime, 40 hours/week, and a contract through December 31, 2026. Bachelor's degree required and strong MS Office skills expected.