Executive Assistant to Division Chair, Hem/Onc

Mount Sinai; New York (NY); Sur place; USD 72 000 - 109 000; Plein temps

Résumé du poste

Mount Sinai is seeking an Executive Assistant II to support the Division Chairman of Hematology/Medical Oncology at Tisch Cancer Center. You will manage calendars, coordinate meetings, arrange domestic and international travel, and prepare materials for leadership activities with a focus on confidentiality.

The role requires strong communication skills, independent work habits, and a track record of handling sensitive information in a complex academic medical setting.

Qualifications

• Bachelor's degree preferred.
• 7+ years related administrative experience, with 5+ years at executive level.
• Prior experience in medical staff credentialing is a plus.
• Ability to work proactively and independently and follow through on projects.
• Ability to collaborate with faculty and staff across departments.
• Strong MC Office skills: Word, Excel, PowerPoint, Outlook; experience with Doodle Poll and Zoom.

Responsabilités

• Manages the heavy, time-sensitive calendar of the Division Chairman of Hem/Onc.
• Plans and coordinates meetings, conferences, and seminars; prepares participant packets.
• Manages travel, registrations, hotels, and reimbursements for domestic and international trips.
• Triages emails and calls; routes inquiries to the appropriate people.
• Coordinates academic appointments, promotions, and re-appointments for the division.
• Assists with submissions of monthly AmEx transactions.
• Plans divisional activities to meet deadlines and stay within budget.
• Ensures compliance from faculty on required institutional trainings and reviews.
• Maintains confidential faculty files in line with regulatory standards.
• Organizes quarterly Joint Leadership meetings and engages senior leadership offices.
• Performs other related duties as needed.

Connaissances

Executive support

Calendar management

Communication

Confidentiality

Independent work

Formation

Bachelor's degree preferred

Outils

Word

Excel

PowerPoint

Outlook

Doodle Poll

Zoom

Description du poste

Mount Sinai is seeking an Executive Assistant II to support the Division Chairman of Hematology/Medical Oncology at Tisch Cancer Center. You will manage calendars, coordinate meetings, arrange domestic and international travel, and prepare materials for leadership activities with a focus on confidentiality.

The role requires strong communication skills, independent work habits, and a track record of handling sensitive information in a complex academic medical setting.