Executive Assistant II - Tisch Cancer Center

Mount Sinai; New York (NY); On-site; USD 72,000 - 109,000; Full time

Job summary

Mount Sinai is seeking an Executive Assistant II to support the Division Chairman of Hematology/Medical Oncology at Tisch Cancer Center. You will manage calendars, coordinate meetings, arrange domestic and international travel, and prepare materials for leadership activities with a focus on confidentiality.

The role requires strong communication skills, independent work habits, and a track record of handling sensitive information in a complex academic medical setting.

Qualifications

• Bachelor's degree preferred.
• 7+ years related administrative experience, with 5+ years at executive level.
• Prior experience in medical staff credentialing is a plus.
• Ability to work proactively and independently and follow through on projects.
• Ability to collaborate with faculty and staff across departments.
• Strong MC Office skills: Word, Excel, PowerPoint, Outlook; experience with Doodle Poll and Zoom.

Responsibilities

• Manages the heavy, time-sensitive calendar of the Division Chairman of Hem/Onc.
• Plans and coordinates meetings, conferences, and seminars; prepares participant packets.
• Manages travel, registrations, hotels, and reimbursements for domestic and international trips.
• Triages emails and calls; routes inquiries to the appropriate people.
• Coordinates academic appointments, promotions, and re-appointments for the division.
• Assists with submissions of monthly AmEx transactions.
• Plans divisional activities to meet deadlines and stay within budget.
• Ensures compliance from faculty on required institutional trainings and reviews.
• Maintains confidential faculty files in line with regulatory standards.
• Organizes quarterly Joint Leadership meetings and engages senior leadership offices.
• Performs other related duties as needed.

Skills

Executive support

Calendar management

Communication

Confidentiality

Independent work

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Doodle Poll

Zoom

Job description

Description

The Executive Assistant II provides direct support to the Chairman of the Hematology/Medical Oncology Division within the Tisch Cancer Center of Mount Sinai. The Division Chairman is responsible for the oversight of over 100 full-time faculty members, a clinical fellowship training program with 23 trainees, and the overall financial and operation health of a wide array of cancer disease-specific programs and research laboratories. The Executive Assistant II will be required to manage the clinical, administrative and/or academic activities relating to the Division Chairman’s multiple roles.

Duties will include time-sensitive calendar management, coordination of meetings and conferences, triaging of emails and calls, preparation of presentation materials and overseeing monthly newsletter. The ideal has excellent communication skills and be able to handle confidential and time-sensitive materials with professionalism.

The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-Designated center, recognized by the NCI for meeting rigorous standards for transdisciplinary, state-of-the-art research focused on developing new and better approaches to preventing, diagnosing and treating cancer.

Responsibilities

• Manages the heavy and time-sensitive calendar of the Division Chairman of Hem/Onc.
• Assists in the planning and logistical arrangements for meetings, forums, conferences, and seminars. Assists in the development of informational packets for participants.
• Manage Dr. Parsons' calendar and ensure accurate scheduling.
• Coordinate domestic and international travel, including meeting registrations, hotel bookings, and reimbursement submissions.
• Triages and screens select emails and calls in a respectful and courteous manner; referring inquiries to appropriate individuals for follow up and/or response.
• Assists with the coordination of academic appointments, promotions and re-appointments for the Division of Hematology/Medical Oncology. Ensures the completeness and accuracy of all forms for review by the Division Chief.
• Assists Division Chairman with submissions of monthly American Express transactions.
• Partners with administration in the planning, scheduling and coordination of divisional activities (such as special events) to ensure that specific are accomplished on time and within budget.
• Responsible for coordinating, tracking and ensuring 100% compliance from Faculty on various institutional requirements, to include but not limited to: Annual Health Review, Annual Compliance Training, Flu Vaccination Declination and Physician Time Studies.
• Maintains select Faculty files, many of which are confidential in nature. Ensures that files comply with regulatory standards.
• Plan and organize quarterly Joint Leadership meetings with Lily Persaud, Paulette Moore-Akonnor, and Michelle Johnson.
• Interacts frequently with offices of senior leadership, including the Dean’s Office and the President’s Office.
• Submit receipts for payment processing.
• Performs other related duties.

Qualifications

• Bachelors degree preferred
• 7+ years related administrative or business experience, with 5+ years at the executive level
• Prior experience in medical staff credentialing a plus
• Preferred:
  • Ability to work proactively and independently is necessary, as is the ability to track and follow-through on projects
  • Ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives
  • Solid experience in using MC Office programs and software including Word, Excel, PowerPoint, and Outlook as well as experience with Doodle Poll and Zoom

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children’s Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s "The World’s Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $72473 - $108709 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.