Administrative Coordinator II - Grants & Clinical Operations

Mount Sinai; New York (NY); On-site; USD 72,000 - 99,000; Full time

Job summary

The Administrative Coordinator at Tisch Cancer Center, Division of Hematology/Medical Oncology, Mount Sinai, will manage administrative and academic activities for physicians, including calendar management, meeting coordination, travel arrangements and day‑to‑day operations.

Under guidance of the Administrative/Finance Manager, you will help prepare Federal, State and Foundation grants and contract applications, track budgets and accruals, and support manuscript preparation and presentations.

Qualifications

• Bachelor's Degree or combination of applicable experience and education.
• 7+ years related administrative or business experience required; supervisory experience preferred.
• Ability to work proactively and independently with minimal supervision.
• Strong MS Office proficiency: Word, Excel, PowerPoint, Outlook; familiarity with Doodle Poll, WebEx, and GoTo Meeting.
• Knowledge of PubMed, InfoEd, and grants; experience with PC and Mac software.

Responsibilities

• Maintains physician calendars and coordinates meetings, including space booking and attendee confirmation.
• Screens calls and directs inquiries to appropriate staff.
• Arrange travel (air/train/hotel) and process reimbursements and expense reports.
• Prepare grant applications and support special projects.
• Compile data for reports, prepare budgets and monitor grant allocations.
• Support manuscript preparation and presentations; manage literature searches.

Skills

Calendar management

Travel coordination

Grant applications

Meeting coordination

Administrative support

Education

Bachelor's Degree

Tools

MS Office

Doodle Poll

WebEx

GoTo Meeting

PubMed

InfoEd

Job description

The Administrative Coordinator at Tisch Cancer Center, Division of Hematology/Medical Oncology, Mount Sinai, will manage administrative and academic activities for physicians, including calendar management, meeting coordination, travel arrangements and day‑to‑day operations.

Under guidance of the Administrative/Finance Manager, you will help prepare Federal, State and Foundation grants and contract applications, track budgets and accruals, and support manuscript preparation and presentations.