Senior Executive Assistant to Division Chairman

Mount Sinai; New York (NY); On-site; USD 72,000 - 109,000; Full time

Job summary

Mount Sinai in New York seeks an Executive Assistant II to provide direct support to the Hematology/Medical Oncology Division Chairman at Tisch Cancer Center. You will handle calendar management, travel planning, meeting coordination, and confidential communications for a large academic division.

The role requires outstanding communication, discretion, and the ability to manage multiple priorities in a fast-paced hospital system.

Qualifications

• Bachelors degree preferred.
• 7+ years related administrative or business experience, with 5+ years at the executive level.
• Prior experience in medical staff credentialing is a plus.
• Ability to work proactively and independently and follow through on projects.
• Ability to collaborate with departmental faculty and staff and institutional representatives.
• Solid experience with Word, Excel, PowerPoint, and Outlook; familiarity with Doodle Poll and Zoom.

Responsibilities

• Manages the heavy and time-sensitive calendar of the Division Chairman.
• Plans and coordinates meetings, panels, and seminars; prepares participant packets.
• Coordinates domestic and international travel, registrations and reimbursements.
• Triages emails and calls; routes inquiries for follow-up.
• Supports academic appointments, promotions, and re-appointments paperwork.
• Submits Division Chairman’s monthly American Express transactions.
• Plans divisional activities within budget; coordinates special events.
• Maintains confidential faculty files; ensures regulatory compliance.
• Interacts with senior leadership offices and coordinates payments.

Skills

Calendar management

Communication

Confidentiality

Microsoft Office

Doodle Poll

Zoom

Education

Bachelor's degree

Tools

Doodle Poll

Zoom

MS Office Suite

Job description

Mount Sinai in New York seeks an Executive Assistant II to provide direct support to the Hematology/Medical Oncology Division Chairman at Tisch Cancer Center. You will handle calendar management, travel planning, meeting coordination, and confidential communications for a large academic division.

The role requires outstanding communication, discretion, and the ability to manage multiple priorities in a fast-paced hospital system.