Senior Executive Assistant to Division Chair, Hem/Onc

Mount Sinai Morningside; New York (NY); On-site; USD 72,000 - 109,000; Full time

Job summary

The Executive Assistant II at Mount Sinai Morningside provides direct support to the Division Chairman of Hematology/Medical Oncology within the Tisch Cancer Center. The role handles calendar management, meeting logistics, travel planning, and preparation of materials, while safeguarding confidential information with professionalism.

He/She will coordinate monthly newsletters and assist with academic appointments, promotions and re-appointments, ensuring timely, accurate documentation for review

Qualifications

• 7+ years related administrative or business experience, with 5+ years at the executive level.
• Prior experience in medical staff credentialing a plus
• Solid experience in using MS Office programs including Word, Excel, PowerPoint, and Outlook; familiarity with Doodle Poll and Zoom

Responsibilities

• Manages the heavy and time-sensitive calendar of the Division Chairman of Hem/Onc.
• Assists in planning and logistical arrangements for meetings, forums, conferences, and seminars; prepares informational packets.
• Coordinate domestic and international travel, including meeting registrations, hotel bookings, and reimbursement submissions.
• Triages and screens emails and calls; refers inquiries to appropriate individuals for follow up.
• Supports coordination of academic appointments, promotions and re-appointments; ensures forms are complete for division review.
• Submit receipts for payment processing and assist with special divisional events within budget.

Skills

Executive support

MS Office

Calendar management

Communication

Education

Bachelor's degree preferred

Tools

Doodle Poll

Zoom

Job description

The Executive Assistant II at Mount Sinai Morningside provides direct support to the Division Chairman of Hematology/Medical Oncology within the Tisch Cancer Center. The role handles calendar management, meeting logistics, travel planning, and preparation of materials, while safeguarding confidential information with professionalism.

He/She will coordinate monthly newsletters and assist with academic appointments, promotions and re-appointments, ensuring timely, accurate documentation for review