Executive Assistant, Amazon Ads, Amazon Ads, Amazon Ads

Amazon; Santa Monica (CA); On-site; USD 70,000 - 97,000; Full time

Job summary

Amazon Ads in Santa Monica is seeking an Executive Assistant to support two to three Directors in a fast-paced, growing organization. The role requires handling confidential information, managing calendars, organizing events, and coordinating domestic and international travel.

The position is in-office five days a week and offers comprehensive benefits, including health insurance and RSUs as part of the compensation package.

Qualifications

• 3+ years of professional or military experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience with Microsoft Office products and applications.

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations.
• Manage domestic and international travel.
• Manage expense report coordination and submission.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Ensure the timely completion of critical tasks and follow up on overdue matters as a liaison for direct reports.
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization.
• Help to develop & maintain new mechanisms within the team.
• During peak periods, evening and weekend are required.

Skills

Executive support

Calendar management

Travel coordination

Communication

Tools

Microsoft Office

Job description

Job ID: 10500859 | Amazon Advertising LLC

Amazon Ads is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two to three Directors on our Amazon Ads team in our Santa Monica office. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. This role requires five (5) days a week in office.

Key job responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on overdue matters. as a liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team
• During peak periods, evening and weekend are required

Basic Qualifications

• 3+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, CA, Santa Monica - 70,400.00 - 97,400.00 USD annually

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.