Executive Assistant to Director - Strategic Admin Partner

U.S. Department of Veterans Affairs; Hines (IL); Hybrid; USD 56,000 - 90,000; Full time

Job summary

The Executive Assistant at the Edward Hines Jr VA Hospital within the Veterans Health Administration, Department of Veterans Affairs, provides essential administrative support to the Director and the Executive Leadership Team. The role involves screening visitors and calls, calendar management, meeting minutes, and coordinating staff activities and training within budgetary guidance.

Telework may be authorized; typical schedule is Monday through Friday, 7:30 am to 4:00 pm.

Qualifications

• Experience providing clerical and administrative support to executive staff.
• Ability to screen visitors and telephone calls and manage calendars.
• Take and transcribe meeting minutes for various meetings.
• Assist in development of training plans and budgeting guidance.
• Promotion potential noted based on regulatory and performance requirements.

Responsibilities

• Coordinate and synchronize staff actions involving the Director.
• Provide guidance on clerical and administrative matters to staff.
• Maintain calendars and schedule appointments per established practice.
• Take meeting minutes for clinical and administrative meetings.
• Manage incoming correspondence and suspense items.
• Maintain personnel and performance records.
• Timekeeping duties and related administrative tasks.

Job description

The Executive Assistant at the Edward Hines Jr VA Hospital within the Veterans Health Administration, Department of Veterans Affairs, provides essential administrative support to the Director and the Executive Leadership Team. The role involves screening visitors and calls, calendar management, meeting minutes, and coordinating staff activities and training within budgetary guidance.

Telework may be authorized; typical schedule is Monday through Friday, 7:30 am to 4:00 pm.