Executive Assistant I — Strategic Director Support

Texas.gov - State of Texas Official Website; Austin (TX); On-site; USD 41,000 - 60,000; Full time

Benefits offered by this job

100% paid health insurance

Defined benefit pension

Generous time off

Career advancement opportunities

Job summary

Health & Human Services Commission (HHSC) is seeking an Executive Assistant I to provide high-level administrative support to the Director at the Austin location. The role requires coordinating complex calendars, travel, and confidential documents while handling multiple priorities with discretion.

You will support meetings, prepare materials, and maintain organized records, contributing to efficient office operations and agency initiatives.

Qualifications

• Five years of experience providing high-level administrative support to executive leadership.
• Experience coordinating, tracking, and responding to executive assignments.
• Experience developing processes and procedures.
• HHSC experience preferred.

Responsibilities

• Attends work regularly and may work specific or rotating shifts, overtime as needed.
• Provides executive-level administrative assistance to the Director and manages the Director's calendar in Microsoft Outlook.
• Coordinates internal and external appointments, meetings, and travel logistics for the Director.
• Manages action items, documents requiring signature, and confidential materials.
• Prepares travel arrangements and maintains related records and reimbursements.
• Provides backup administrative support and assists in policy/procedure training and meetings.
• Performs additional duties to support disaster response, COOP, or other agency needs.

Skills

Calendar management

Executive communication

Time/records management

MS Office suite

Proofreading/editing

Organizational planning

Tools

Microsoft Office

Outlook

Visio

PowerPoint

Job description

Health & Human Services Commission (HHSC) is seeking an Executive Assistant I to provide high-level administrative support to the Director at the Austin location. The role requires coordinating complex calendars, travel, and confidential documents while handling multiple priorities with discretion.

You will support meetings, prepare materials, and maintain organized records, contributing to efficient office operations and agency initiatives.