Executive Assistant

U.S. Department of Veterans Affairs; Hines (IL); Híbrido; USD 56.000 - 90.000; Jornada completa

Descripción de la vacante

The Executive Assistant at the Edward Hines Jr VA Hospital within the Veterans Health Administration, Department of Veterans Affairs, provides essential administrative support to the Director and the Executive Leadership Team. The role involves screening visitors and calls, calendar management, meeting minutes, and coordinating staff activities and training within budgetary guidance.

Telework may be authorized; typical schedule is Monday through Friday, 7:30 am to 4:00 pm.

Formación

• Experience providing clerical and administrative support to executive staff.
• Ability to screen visitors and telephone calls and manage calendars.
• Take and transcribe meeting minutes for various meetings.
• Assist in development of training plans and budgeting guidance.
• Promotion potential noted based on regulatory and performance requirements.

Responsabilidades

• Coordinate and synchronize staff actions involving the Director.
• Provide guidance on clerical and administrative matters to staff.
• Maintain calendars and schedule appointments per established practice.
• Take meeting minutes for clinical and administrative meetings.
• Manage incoming correspondence and suspense items.
• Maintain personnel and performance records.
• Timekeeping duties and related administrative tasks.

Descripción del empleo

• Department: Department of Veterans Affairs

This position is organizationally aligned under the Office of the Director at the Edward Hines Jr VA Hospital, a Level 1A complexity VHA facility. The primary purpose of this position is to serve as the principle administrative and clerical assistant to part of the Executive Leadership Team.

Key Responsibilities

The position unilaterally provides support, advice and recommendations on all matters relative to the coordination, integration, and synchronization of staff actions, events, and activities personally affecting and involving the Director. The position contributes to continuity, internal direction of the Office of the Director, and various special project assignments. Duties also include, but are not limited to: Receives and screens visitors and telephone calls, i.e.

identity, purpose of call and relative importance in relation to availability of staff members.

Provides advice and guidance to staff on clerical and administrative matters and provides administrative support to the office Maintains calendars and makes appointments in accordance with established practice and special instructions Assists in development of annual training plans assuring that budgetary guidance is followed and periodically advises staff of training opportunities Take meeting minutes for both clinical and administrative meetings Receives, reviews and manages incoming correspondence and suspense items Management of timekeeping duties Maintaining personnel and performance records Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 7:30 am - 4:00 pm Telework: This position may be authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant/PD23541A Financial Disclosure Report: Not required

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $56409 – $89703/yr.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-08 · Not affiliated with or endorsed by OPM or USAJOBS.gov