Executive Assistant to Director - Strategic Admin Leader

Texas Health and Human Services; Austin (TX); On-site; USD 41,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Time off (generous)

Career growth opportunities

Job summary

Texas Health and Human Services Commission in Austin, TX is seeking an Executive Assistant I to provide high-level administrative support to the Director, manage complex calendars, arrange travel, and coordinate meetings.

This role requires discretion, strong writing and communication skills, and the ability to work with executives, staff, and the public in a fast-paced environment. Telework is not available; full-time, nonexempt, monthly salary per posted range.

Qualifications

• Five years of experience in providing high-level administrative support to executive-level leadership.
• Experience coordinating, tracking, and responding to executive assignments.
• Experience developing processes and procedures.

Responsibilities

• Provides executive-level administrative support to the Director, managing the Director’s calendar in Outlook and handling meetings.
• Coordinates, schedules, and prioritizes internal and external appointments and travel arrangements.
• Manages action items for timely approvals of contracts, reports, and HR documents.
• Maintains confidential information and filing systems; supports other executives as needed.
• Adapts to a fast-paced environment and communicates effectively with diverse staff and the public.

Skills

Executive support

Calendar management

Travel coordination

Document handling

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Electronic filing systems

Job description

Texas Health and Human Services Commission in Austin, TX is seeking an Executive Assistant I to provide high-level administrative support to the Director, manage complex calendars, arrange travel, and coordinate meetings.

This role requires discretion, strong writing and communication skills, and the ability to work with executives, staff, and the public in a fast-paced environment. Telework is not available; full-time, nonexempt, monthly salary per posted range.