Executive Assistant I - Strategic Office Support

Health & Human Services Comm; Austin (TX); On-site; USD 41,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Defined benefit pension plan

Generous time off benefits

Career advancement opportunities

Job summary

Health & Human Services Comm in Austin, TX seeks an Executive Assistant I to provide high-level administrative support to the Director. You will manage the Director’s calendar, coordinate travel, prepare meeting materials, and handle confidential information with discretion.

The role requires strong written and verbal communication, expert MS Office skills, and the ability to multitask in a fast-paced state agency environment. Telework is not available, with a daytime schedule.

Qualifications

• Five years of experience in providing high-level administrative support to executive-level leadership.
• Experience coordinating, tracking, and responding to executive assignments.
• Experience developing processes and procedures.
• HHSC experience preferred.

Responsibilities

• Provide executive-level administrative support to the Director.
• Manage the Director’s calendar using Microsoft Outlook.
• Coordinate travel arrangements and reimbursements.
• Prepare materials for meetings and take minutes as needed.
• Handle confidential information with discretion and professionalism.

Skills

Microsoft Office

Calendar management

Verbal & written communication

Confidential information handling

Tools

Microsoft Word

Microsoft Excel

Outlook

Visio

PowerPoint

Job description

Health & Human Services Comm in Austin, TX seeks an Executive Assistant I to provide high-level administrative support to the Director. You will manage the Director’s calendar, coordinate travel, prepare meeting materials, and handle confidential information with discretion.

The role requires strong written and verbal communication, expert MS Office skills, and the ability to multitask in a fast-paced state agency environment. Telework is not available, with a daytime schedule.