Executive Assistant to Director | Policy & Operations

GAP SOLUTIONS INC; Bethesda (MD); On-site; USD 47,000 - 63,000; Full time

Job summary

The National Institute on Aging at NIH is seeking an Executive Assistant to support the Director's office and manage day-to-day administrative functions in Bethesda, MD. This full-time role focuses on policy coordination, travel planning, calendar management, and meeting materials.

The ideal candidate will have a BA (or equivalent) and strong written communication, analytical abilities, and interpersonal skills necessary to liaise across offices and staff. On-site work is required.

Qualifications

• Bachelor’s degree or equivalent experience recommended.
• Knowledge of analytical methods and evaluation techniques for office administration; familiarity with laws, regulations, policies, and precedents affecting administrative operations.
• Strong written and verbal communication skills; ability to present staffing recommendations and negotiate solutions.
• Ability to use a computer to research information and prepare documents.

Responsibilities

• Represents the office on policy, plans, and programs; directs administrative functions and keeps the supervisor informed.
• Analyzes organizational programs and activities; reviews reports and initiates actions to improve programs.
• Reviews and recommends changes to programs and plans to ensure proper implementation of goals and objectives.
• Maintains liaison between the organization and other NIH offices; clarifies policy and administrative matters.
• Establishes standards for efficient operation; coordinates staff; manages calendars and meeting logistics; handles travel planning and outreach materials.

Skills

Analytical skills

Communication skills

Interpersonal skills

Computer proficiency

Education

Bachelor's degree

Job description

The National Institute on Aging at NIH is seeking an Executive Assistant to support the Director's office and manage day-to-day administrative functions in Bethesda, MD. This full-time role focuses on policy coordination, travel planning, calendar management, and meeting materials.

The ideal candidate will have a BA (or equivalent) and strong written communication, analytical abilities, and interpersonal skills necessary to liaise across offices and staff. On-site work is required.