Executive Assistant: High-Impact Office Support

Axle Info; Bethesda (MD); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

401K match up to 5%

Educational Benefits

Employee Referral Bonus

Healthcare FSA

Parking Reimbursement Account

Dependent Care Assistant Program

Transportation Reimbursement Account

Job summary

Axle seeks an Executive Assistant to join the NIH/NLM Office of the Director in Bethesda, MD. You will independently provide administrative support, manage the executive calendar, handle travel planning in NIH systems, and coordinate front office activities for NLM OA.

You will develop documentation, prepare reports and minutes, and support program workflows. A Bachelor’s Degree and strong communication skills are required, with a background in federal travel procedures a plus.

Qualifications

• Bachelor's Degree required.
• Proficient written and oral communication skills.
• Proficient with Microsoft Excel and Word.
• Experience with NIH databases.
• Experience in travel planning and execution in NIH travel systems (Concur CGE).
• Knowledge of Federal Travel Regulation.

Responsibilities

• Provide administrative support to satisfy NIH/NLM OA/OD objectives.
• Manage the calendar for NLM Executive Officer and Deputy Executive Officer.
• Coordinate meeting planning and logistics, including rooms, AV, and agendas.
• Prepare travel requests, leave authorizations, and vouchers; ensure regulatory compliance.
• Produce reports, drafts, and presentations; maintain budgets and schedules.
• Provide ad hoc support to NIH/NLM/OD/OA meetings and committees.

Skills

Communication skills

Coordination & planning

Travel planning

Administrative support

Education

Bachelor's Degree

Tools

Excel

Word

Concur (CGE)

NIH databases

Job description

Axle seeks an Executive Assistant to join the NIH/NLM Office of the Director in Bethesda, MD. You will independently provide administrative support, manage the executive calendar, handle travel planning in NIH systems, and coordinate front office activities for NLM OA.

You will develop documentation, prepare reports and minutes, and support program workflows. A Bachelor’s Degree and strong communication skills are required, with a background in federal travel procedures a plus.