Executive Admin Assistant to Center Director (On-Site)

Duke Careers; Durham (NC); On-site; USD 38,000 - 48,000; Full time

Job summary

Duke Aging Center is seeking an Administrative Assistant to provide high-level administrative support to the Aging Center leadership team, including the Director and CAO. This in-person, full-time role requires discretion, independent judgment, and the ability to prioritize across a fast-paced academic environment.

The position entails calendar management, travel arrangements, gatekeeping duties, and collaboration with the Grants and Finance teams.

Qualifications

• Must maintain a high degree of discretion and independent judgment.
• Ability to manage competing priorities in a fast-moving academic environment.
• Strong organizational and communication skills.

Responsibilities

• Serve as the face of the Director's office; manage complex calendars; schedule appointments, meetings, and engagements; prepare materials and coordinate logistics.
• Handle travel arrangements for leadership, including flights, hotels, registrations, and reimbursements.
• Coordinate with Grants and Finance teams to assign cost codes for travel expenses; provide support to aging center leadership as needed.

Skills

Highly organized

Proactive

Detail-oriented

Discretion

Professionalism

Follow-through

Job description

Duke Aging Center is seeking an Administrative Assistant to provide high-level administrative support to the Aging Center leadership team, including the Director and CAO. This in-person, full-time role requires discretion, independent judgment, and the ability to prioritize across a fast-paced academic environment.

The position entails calendar management, travel arrangements, gatekeeping duties, and collaboration with the Grants and Finance teams.