Executive Assistant to Operations | Solar Team | Onsite MN

Mortenson Construction; Minneapolis (MN); On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with a generous M

Paid time off

Life, AD&D, and disability insurance

Mental health resources

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson Construction is seeking an Executive Assistant to join the Solar Team, providing high-quality executive support to Operating Group Leadership. This onsite role is based at our MN Headquarters, with travel up to 25%.

Responsibilities include coordinating meetings, preparing materials and minutes, arranging travel, planning events, managing office operations, and supporting the Director of Operations with staffing and tracking spreadsheets while serving as a reception backup and building

Qualifications

• Associate or bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with the ability to organize and manage multiple projects.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes.
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports.
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds.

Skills

Administrative experience

Executive support

Communication

Confidentiality

Detail-oriented

Customer service

Education

Associate or Bachelor's degree in Business Administration

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Mortenson Construction is seeking an Executive Assistant to join the Solar Team, providing high-quality executive support to Operating Group Leadership. This onsite role is based at our MN Headquarters, with travel up to 25%.

Responsibilities include coordinating meetings, preparing materials and minutes, arranging travel, planning events, managing office operations, and supporting the Director of Operations with staffing and tracking spreadsheets while serving as a reception backup and building