Executive Assistant to Director | Calendar, Travel & Liaison

Vaden Automotive; Savannah (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision coverage

401(k) with employer match

Paid vacation and holidays

Employee discounts on vehicles/service

Employee assistance program

Flexible spending account (FSA)

Professional development assistance

Relocation assistance

Positive, collaborative work env.

Job summary

Vaden Automotive is seeking an organized Executive Assistant to support a Director in Savannah, GA. You will manage complex calendars, coordinate travel, prepare reports and materials, and act as a liaison across internal departments, vendors, and external partners.

Ideal candidates have 1+ year of senior-level support experience, strong MS Office skills, and a professional, discreet, proactive approach in a fast-paced automotive environment.

Qualifications

• Previous experience supporting a Director, VP, or senior exec (1+ year preferred).
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to meet deadlines in a fast-paced environment.
• Excellent time management and problem-solving skills.
• Self-motivated with the ability to anticipate needs and work independently.
• Professional demeanor with discretion and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Flexibility and adaptability in a dynamic business environment.

Responsibilities

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements.
• Prepare professional reports, presentations, correspondence, and materials.
• Organize agendas, take meeting notes, and follow up on actions.
• Liaise between the Director and departments, vendors, and external partners.
• Prioritize competing requests with high attention to detail.
• Maintain confidentiality with professionalism and discretion.
• Track projects, deadlines, and deliverables to stay on schedule.
• Assist with planning meetings, events, and executive travel as needed.
• Support administrative initiatives and cross-functional collaboration.

Skills

Executive support

Calendar management

Multitasking

Communication skills

Discretion

Problem-solving

Independent work

Time management

Tools

Excel

Word

Outlook

PowerPoint

Job description

Vaden Automotive is seeking an organized Executive Assistant to support a Director in Savannah, GA. You will manage complex calendars, coordinate travel, prepare reports and materials, and act as a liaison across internal departments, vendors, and external partners.

Ideal candidates have 1+ year of senior-level support experience, strong MS Office skills, and a professional, discreet, proactive approach in a fast-paced automotive environment.