Executive Assistant

Vaden Automotive; Savannah (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision coverage

401(k) with employer match

Paid vacation and holidays

Employee discounts on vehicles/service

Employee assistance program

Flexible spending account (FSA)

Professional development assistance

Relocation assistance

Positive, collaborative work env.

Job summary

Vaden Automotive is seeking an organized Executive Assistant to support a Director in Savannah, GA. You will manage complex calendars, coordinate travel, prepare reports and materials, and act as a liaison across internal departments, vendors, and external partners.

Ideal candidates have 1+ year of senior-level support experience, strong MS Office skills, and a professional, discreet, proactive approach in a fast-paced automotive environment.

Qualifications

• Previous experience supporting a Director, VP, or senior exec (1+ year preferred).
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to meet deadlines in a fast-paced environment.
• Excellent time management and problem-solving skills.
• Self-motivated with the ability to anticipate needs and work independently.
• Professional demeanor with discretion and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Flexibility and adaptability in a dynamic business environment.

Responsibilities

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements.
• Prepare professional reports, presentations, correspondence, and materials.
• Organize agendas, take meeting notes, and follow up on actions.
• Liaise between the Director and departments, vendors, and external partners.
• Prioritize competing requests with high attention to detail.
• Maintain confidentiality with professionalism and discretion.
• Track projects, deadlines, and deliverables to stay on schedule.
• Assist with planning meetings, events, and executive travel as needed.
• Support administrative initiatives and cross-functional collaboration.

Skills

Executive support

Calendar management

Multitasking

Communication skills

Discretion

Problem-solving

Independent work

Time management

Tools

Excel

Word

Outlook

PowerPoint

Job description

Vaden Automotive, a leading name in the automotive industry, is seeking a highly organized, proactive, and professional Executive Assistant to support one of our Directors. This is an exciting opportunity to join a growing organization where your organizational skills, professionalism, and ability to anticipate needs will make a direct impact.

About Vaden Automotive

The Vaden family has proudly owned and operated multiple dealerships for over 55 years. Our business also includes a rental car division and a parts distribution network, and we've built lasting relationships with thousands of customers while giving back to the communities we serve. We value and invest in the success of our employees.

What You'll Do

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements
• Prepare professional reports, presentations, correspondence, and meeting materials
• Organize agendas, take meeting notes, and follow up on action items to ensure timely completion
• Serve as a liaison between the Director and internal departments, vendors, and external partners
• Prioritize competing requests while maintaining exceptional attention to detail
• Maintain confidential information with the highest level of professionalism and discretion
• Track projects, deadlines, and deliverables to keep priorities organized and on schedule
• Assist with planning meetings, events, and executive travel as needed
• Support administrative initiatives and collaborate with cross-functional teams

What We're Looking For

• Previous experience supporting a Director, Vice President, or other senior-level executive (1+ year preferred)
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and ability to meet deadlines in a fast-paced environment
• Excellent time management and problem-solving skills
• Self-motivated with the ability to anticipate needs and work independently
• Professional demeanor with a high level of discretion and confidentiality
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
• Flexibility and adaptability in a dynamic business environment

Why Choose Vaden Automotive

• Comprehensive medical, dental, and vision coverage
• Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness
• 401(k) retirement plan with matching
• Paid vacation and holidays
• Employee discounts on vehicles, service, and more
• Employee assistance program
• Flexible spending account and health savings account
• Professional development assistance
• Referral program
• Relocation assistance
• A positive, collaborative, and professional work environment

Pay based on experience, with potential bonus opportunities after 90 days of employment.

Vaden Automotive is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.