Executive Assistant

Vaden; Savannah (GA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with matching

Paid vacation and holidays

Employee discounts on vehicles and服務

Relocation assistance

Professional development opportunities

Flexible spending account

Health savings account

Employee assistance program

Bonus potential after 90 days

Job summary

Vaden Automotive in Savannah, GA is seeking an Executive Assistant to support one of our Directors. The role requires superb organization, proactive planning, and discretion to manage complex schedules and travel arrangements.

You will prepare reports and materials, coordinate with internal teams and external partners, and help plan meetings and events. The ideal candidate has 1+ year of senior-level support experience and excellent communication skills.

Qualifications

• Experience supporting a Director or senior executive (1+ year preferred).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to meet deadlines in a fast-paced environment.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage an executive calendar, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and meeting materials.
• Record meeting notes and follow up on action items.
• Coordinate with internal departments, vendors, and external partners.
• Support planning meetings and events as needed.
• Contribute to cross-functional administrative initiatives.

Skills

Executive support

Calendar management

Travel coordination

Professional communication

Discretion & confidentiality

Meeting notes & follow-up

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Job description

Vaden Automotive, a leading name in the automotive industry, is seeking a highly organized, proactive, and professional Executive Assistant to support one of our Directors. This is an exciting opportunity to join a growing organization where your organizational skills, professionalism, and ability to anticipate needs will make a direct impact.

About Vaden Automotive

The Vaden family has proudly owned and operated multiple dealerships for over 55 years. Our business also includes a rental car division and a parts distribution network, and we've built lasting relationships with thousands of customers while giving back to the communities we serve. We value and invest in the success of our employees.

What You'll Do

• Manage and coordinate a complex executive calendar, meetings, and travel arrangements
• Prepare professional reports, presentations, correspondence, and meeting materials
• Organize agendas, take meeting notes, and follow up on action items to ensure timely completion
• Serve as a liaison between the Director and internal departments, vendors, and external partners
• Prioritize competing requests while maintaining exceptional attention to detail
• Maintain confidential information with the highest level of professionalism and discretion
• Track projects, deadlines, and deliverables to keep priorities organized and on schedule
• Assist with planning meetings, events, and executive travel as needed
• Support administrative initiatives and collaborate with cross-functional teams

What We're Looking For

• Previous experience supporting a Director, Vice President, or other senior-level executive (1+ year preferred)
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and ability to meet deadlines in a fast-paced environment
• Excellent time management and problem-solving skills
• Self-motivated with the ability to anticipate needs and work independently
• Professional demeanor with a high level of discretion and confidentiality
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint
• Flexibility and adaptability in a dynamic business environment

Why Choose Vaden Automotive

• Comprehensive medical, dental, and vision coverage
• Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness
• 401(k) retirement plan with matching
• Paid vacation and holidays
• Employee discounts on vehicles, service, and more
• Employee assistance program
• Flexible spending account and health savings account
• Professional development assistance
• Referral program
• Relocation assistance
• A positive, collaborative, and professional work environment
• Pay based on experience, with potential bonus opportunities after 90 days of employment

Vaden Automotive is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.