Executive Assistant to Development Services Director

Orland Park; Orland Park (IL); On-site; USD 72,000 - 101,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

Life insurance

IMRF retirement

Job summary

The Village of Orland Park seeks an Executive Assistant to the Director in Development Services to coordinate and manage clerical, secretarial, and administrative functions, supporting the Director and staff on short- and long-term projects. Responsibilities include preparing letters and reports, board materials, FOIA requests, records archiving, budget assistance, and maintaining the department website.

Requires a four-year degree and 2–5 years’ related experience; MS Word/Excel/Access skills

Qualifications

• Graduation from a four-year college or university in finance, public administration, business administration or a related field.
• Two to five years of related professional experience; government experience preferred.
• Proficiency with office software including Word, PowerPoint, Excel and Access.
• Knowledge of council-manager government form and public records handling.

Responsibilities

• Coordinate and manage clerical, secretarial, and administrative functions for the Director.
• Prepare letters, reports, board and committee materials, and FOIA responses.
• Oversee board agenda materials, Legistar submissions, and case packets.
• Assist in budget development and manage department records and website updates.

Skills

Organizational skills

Time management

Verbal communication

Supervision

Confidentiality

Education

Bachelor’s degree in finance/public administration/business administration or related field

Tools

Microsoft Word

PowerPoint

Excel

Access

Job description

The Village of Orland Park seeks an Executive Assistant to the Director in Development Services to coordinate and manage clerical, secretarial, and administrative functions, supporting the Director and staff on short- and long-term projects. Responsibilities include preparing letters and reports, board materials, FOIA requests, records archiving, budget assistance, and maintaining the department website.

Requires a four-year degree and 2–5 years’ related experience; MS Word/Excel/Access skills