Executive Assistant to Building Development Director

Springfield; Springfield (MO); On-site; USD 55,000 - 76,000; Full time

Job summary

The City of Springfield is seeking an organized Executive Assistant to the Director of Building Development Services. You will provide direct administrative support, manage calendars, prepare reports, and handle confidential information with discretion.

Responsibilities include budget assistance, travel coordination, and communication with City staff, community members, and external partners. A CAP certification is desirable; Notary and a valid driver’s license are preferred.

Qualifications

• At least three years of responsible administrative office work.
• Experience with financial management software such as Oracle, QuickBooks, or similar systems.
• Certified Administrative Professional (CAP) is desirable. Notary certification within probationary period. Valid driver’s license with own vehicle.

Responsibilities

• Provide direct administrative support to the Director and coordinate daily office operations.
• Prepare correspondence, reports, and other departmental documents.
• Manage calendars, schedule meetings, and coordinate appointments and travel.
• Maintain accurate records and handle confidential information with discretion.
• Research information and compile data for reports and special projects.
• Assist with departmental budgets, expenditures, invoices, and purchase requests.
• Respond to inquiries and direct calls and visitors to appropriate personnel.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Discretion/Confidentiality

Tools

Word processing software

Spreadsheets

Office software suite

Job description

The City of Springfield is seeking an organized Executive Assistant to the Director of Building Development Services. You will provide direct administrative support, manage calendars, prepare reports, and handle confidential information with discretion.

Responsibilities include budget assistance, travel coordination, and communication with City staff, community members, and external partners. A CAP certification is desirable; Notary and a valid driver’s license are preferred.