EXECUTIVE ASSISTANT - DEVELOPMENT SERVICES

Orland Park; Orland Park (IL); On-site; USD 72,000 - 101,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

Life insurance

IMRF retirement

Job summary

The Village of Orland Park seeks an Executive Assistant to the Director in Development Services to coordinate and manage clerical, secretarial, and administrative functions, supporting the Director and staff on short- and long-term projects. Responsibilities include preparing letters and reports, board materials, FOIA requests, records archiving, budget assistance, and maintaining the department website.

Requires a four-year degree and 2–5 years’ related experience; MS Word/Excel/Access skills

Qualifications

• Graduation from a four-year college or university in finance, public administration, business administration or a related field.
• Two to five years of related professional experience; government experience preferred.
• Proficiency with office software including Word, PowerPoint, Excel and Access.
• Knowledge of council-manager government form and public records handling.

Responsibilities

• Coordinate and manage clerical, secretarial, and administrative functions for the Director.
• Prepare letters, reports, board and committee materials, and FOIA responses.
• Oversee board agenda materials, Legistar submissions, and case packets.
• Assist in budget development and manage department records and website updates.

Skills

Organizational skills

Time management

Verbal communication

Supervision

Confidentiality

Education

Bachelor’s degree in finance/public administration/business administration or related field

Tools

Microsoft Word

PowerPoint

Excel

Access

Job description

EXECUTIVE ASSISTANT - DEVELOPMENT SERVICES

The Village of Orland Park is a premiere community with a claim to prominent dining, retail, entertainment, historic neighborhoods, wide-ranging residences, and ever broadening business development. This regional destination in the South Suburbs, ranks #5 in total retail sales out of all of the Chicagoland Communities (excluding Chicago). In addition, Orland Park has received a number of accolades including: Ranked as one of the Best Places to Live by Chicago Magazine (2013 & 2022), named "Village of the Year" by the Home Builders Association of Greater Chicago (2014) and the 9750 on the Park - Transit-Oriented Development was named "Best Building by the Congress for New Urbanism", Illinois Chapter.

Our bustling Development Services Department currently seeks a mature, responsible, organized professional to fill the important role of Executive Assistant to the Director. This position is responsible for coordinating, developing and managing varied and complex clerical, secretarial, supervisory, and administrative functions. The ideal candidate will anticipate needs and remain organized under pressure. The Executive Assistant will assist the Development Services Director and staff with organizing special short-term and long-term projects.

Responsibilities include preparing letters, reports, responses, support information (data) and documents for the Director and divisions as assigned; coordinating and preparing Board Agenda materials and Board Committee agenda materials in Legistar; researching and preparing presentations, articles, and exhibits for, village board; briefings, committees, departments, and publications; overseeing the preparation of documents and packets for Plan Commission, Committee of the Whole, and the Board of Trustees; and providing intake and processing for Plan Commission and Appearance Review cases, in addition to fulfilling the role of Recording Secretary for the Plan Commission.

This position will also manage a heavy load of FOIA requests to the department and assign to other staff members as necessary; oversee the archiving of department records; review, modify, and enhance department forms; process special events permits on private property; maintain paper copies of the Land Development Code; manage and update the Development Services sections of the Village of Orland Park website; assist in the preparation of the annual budget; and assist the Director in the development and monitoring of new programs and initiatives, process special events permits; along with any other duties as assigned.

Graduation from a four-year college or university with major course work in finance, public administration, business administration or a related field is preferred. A minimum of two (2) to five (5) years of related professional experience (may include an internship depending on combination of education and experience) is required. Previous government experience preferred. Extensive understanding of office software including word processing, PowerPoint, spreadsheet creation/manipulation and database software such as Microsoft Word, Excel and Access is mandatory.

Knowledge of Council-Manager Form of government, Village and departmental policies, procedures, rules and regulations, along with the knowledge of the principles, practices and statutory obligations relative to the maintenance of public records, personnel files, records, and information is also necessary.

The ideal candidate must have the ability to make decisions in accordance with established policies; maintain confidential information; establish and maintain effective working relationships with professional staff and others; give verbal instruction, direct and supervise others; make accurate arithmetical computations; work within time constraints and prioritize work; and organize conferences and events is required.

The annual salary range is $71,992 – 100,790, with an anticipated starting salary of $74,000.

The Village of Orland Park offers a comprehensive employee benefits program which includes four (4) medical plan options, Village-sponsored dental, vision and life insurance, in addition to an employee wellness program. Retirement benefits through the Illinois Municipal Retirement Fund (IMRF) are provided along with the option to participate in a 457(b) plan with Nationwide. The Village of Orland Park also provides for paid vacation, personal, sick days, and holidays.

First review of applicants will begin on November 2, 2026.

Position : 602236001

Location : DEVELOPMENT SERVICES-PLANNING