Executive Admin Lead – Director’s Office

City of Orlando; Orlando (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

City of Orlando seeks an experienced administrative professional to support the Executive Director, manage priorities, and coordinate communications across departments and external partners. This role requires initiative, sound judgment, discretion, and strong organizational skills. Proficiency in Microsoft 365 and related tools is preferred.

Minimum qualifications include a High School Diploma/G.E.D. and four years of progressively responsible secretarial/administrative experience.

Qualifications

• High School Diploma/G.E.D. and four (4) years progressively responsible secretarial/administrative experience, including office management and advanced computer skills (Word, Excel, PowerPoint).
• Must become a Public Notary within 90 days of hire.
• Applicants must meet minimum qualifications listed in the position description to be eligible for the process.

Responsibilities

• Provide highly responsible and varied administrative support for all aspects of the Executive Director’s office.
• Coordinate follow-up and support effective interactions with department managers, City offices, board members, vendors, and community partners.
• Anticipate needs, manage competing priorities, establish efficient administrative processes, and maintain accurate records.
• Proficiency with office management technology and Microsoft 365 tools is preferred.

Skills

Initiative

Sound judgment

Discretion

Organizational skills

Education

High School Diploma/G.E.D.

Tools

Microsoft 365

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

OneDrive

Planner

Lists

Forms

Approvals

Workday

Job description

City of Orlando seeks an experienced administrative professional to support the Executive Director, manage priorities, and coordinate communications across departments and external partners. This role requires initiative, sound judgment, discretion, and strong organizational skills. Proficiency in Microsoft 365 and related tools is preferred.

Minimum qualifications include a High School Diploma/G.E.D. and four years of progressively responsible secretarial/administrative experience.