Executive Assistant

Talentify; Waukegan (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

Talentify is seeking an Executive Assistant for the County Administrator's Office in Waukegan, IL. This onsite role supports the County Administrator and divisions, handling documentation, calendars, meetings, and travel arrangements.

Responsibilities include HR liaison duties, payroll processing, and coordination with departments and outside agencies. Prior experience in administrative roles and familiarity with database systems are desirable.

Qualifications

• Secretarial and administrative support for multiple divisions.
• Strong organizational and calendar management skills.
• Ability to interact with departments and external agencies.
• Experience with payroll, onboarding/terminations, and invoices is preferred.

Skills

Secretarial support

Calendar management

Communication

Problem solving

HR liaison

Travel arrangements

Database management

Education

Associate’s Degree

Tools

Word

Excel

Custom applications

Job description

Title: Executive Assistant - County Administrator's Office
Duration: ASAP - TBD
Work Hours: Mon – Fri – 8am - 430pm CST
Location: 18 N County Street – 9th floor, Waukegan, IL 60085
Position: Onsite
Job Description:
Executive Assistant - County Administrator's Office
Job Description

Required Skills

• Responsible for all secretarial/administrative support functions for the County Administrator’s Office, Communications Division, EMA Division.
• Evaluates, prioritizes and completes daily work responsibilities independently.
• Interacts with departments, outside agencies and business owners, providing requested information regarding documentation, meetings, notices and compliance to established protocols.
• Formats and maintains master files on all documents and correspondence; operates the County-wide database system that organizes financial and personnel information; manages calendars; and schedules appointments and meetings for staff as necessary.
• HR Liaison, processes payroll, onboarding/terminations, invoices, reimbursements for staff, credit card reconciliation.
• EIT department liaison for all software updates.
• Prepares travel arrangements and registrations for seminars and meetings as necessary.
• Performs other duties as assigned.

Required Experience

• Requires five years of related experience, with comparable clerical experience.
• Performs coordinating work involving guidelines and rules with constant problem solving; Requires continuous, close attention for accurate results or frequent exposure to unusual pressure.
• Requires education or training equivalent to an Associate’s Degree. Requires training in General Business and Administrative Office Procedures
• Handles or uses machines, tools, or equipment requiring moderate instruction and experience such as computers, software programs, such as Word, Excel, or custom applications.