Executive Assistant to Building Development Director

City of Springfield (MO); Springfield (MO); On-site; USD 52,000 - 72,000; Full time

Job summary

City of Springfield is seeking an organized Executive Assistant to the Director of Building Development Services to provide direct administrative support and coordinate office activities in a fast-paced municipal environment.

The role requires managing calendars, preparing reports, handling confidential information, and assisting with budgets and purchase requests. Candidates should have strong communication skills and at least three years in administrative roles, with CAP and Notary preferred.

Qualifications

• At least three years of responsible administrative office work.
• Experience with financial management software such as Oracle, QuickBooks, or similar systems.
• Certified Administrative Professional (CAP) is desirable. Obtain Notary certification within the probationary period. Possess a valid driver’s license and provide own vehicle for on-the-job transportation purposes.

Responsibilities

• Provide administrative support to the Director and coordinate daily office operations.
• Prepare correspondence, reports, and other departmental documents.
• Manage calendars, schedule meetings, and coordinate appointments and travel.
• Maintain accurate records and handle confidential information with discretion.
• Research information and compile data for reports and special projects.
• Assist with departmental budgets, expenditures, invoices, and purchase requests.
• Respond to inquiries and direct calls and visitors to the appropriate personnel.

Skills

Office administration

Calendar management

Communication

Budget tracking

Tools

Oracle

QuickBooks

Job description

City of Springfield is seeking an organized Executive Assistant to the Director of Building Development Services to provide direct administrative support and coordinate office activities in a fast-paced municipal environment.

The role requires managing calendars, preparing reports, handling confidential information, and assisting with budgets and purchase requests. Candidates should have strong communication skills and at least three years in administrative roles, with CAP and Notary preferred.