Executive Assistant to CUO & Global Office Ops Lead

MS Amlin Reinsurance Managers, Inc.; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

MS Reinsurance is seeking an exceptionally organized Executive Assistant to provide high-level administrative support to our North America Chief Underwriting Officer. The role acts as gatekeeper, coordinates with global teams, brokers, and clients, and handles day-to-day office management to keep the workspace efficient.

You will manage complex calendars, coordinate meetings and travel, prepare executive briefings, and support strategic priorities while maintaining confidentiality and

Qualifications

• 5+ years of experience supporting C-level or senior executives in reinsurance, insurance, or financial services.
• Experience in office management.
• Excellent oral and written communication.
• Highly professional and reliable.
• Excellent organizational skills; ability to plan, prioritize, anticipate, and solve problems.
• Resilience in fast-paced environments.
• Strong attention to detail.
• Maintain complete confidentiality and high professionalism.
• Build and maintain relationships with internal and external stakeholders.
• Awareness of regulatory/compliance basics in MS Reinsurance procedures.

Responsibilities

• Diary management, meetings and business travel coordination.
• Dynamic calendar management; prioritize and plan strategically.
• Stakeholder communications: manage internal and external calls.
• Meeting coordination; prepare materials and circulate as requested.
• Take minutes and ensure takeaways are communicated and followed up.
• Project support with follow-up on actions and timelines.
• Executive briefings: pre-meeting materials and agendas.
• Visitor hospitality and travel logistics, including visas and accommodations.
• Plan and coordinate internal and external events and leadership meetings.
• CUO liaison with direct reports and external stakeholders.
• Ad-hoc tasks and general office administration.
• Facilities management and vendor coordination.
• Front desk support as needed.
• Process mail and manage expense reporting.

Skills

C-level support

Office management

Communication skills

MS Office

Power BI

Tools

Power BI

MS Office

Job description

MS Reinsurance is seeking an exceptionally organized Executive Assistant to provide high-level administrative support to our North America Chief Underwriting Officer. The role acts as gatekeeper, coordinates with global teams, brokers, and clients, and handles day-to-day office management to keep the workspace efficient.

You will manage complex calendars, coordinate meetings and travel, prepare executive briefings, and support strategic priorities while maintaining confidentiality and