Executive Assistant & Office Operations Leader

MS Reinsurance; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

MS Reinsurance in New York seeks an exceptionally organized Executive Assistant to support the North America Chief Underwriting Officer (CUO). You will manage a dynamic calendar, coordinate meetings and travel, and act as a pivotal liaison across global teams, brokers, and clients.

The role also covers day-to-day office management, administrative tasks, and ensuring efficient workflows. Candidates should have 5+ years supporting senior executives, be highly professional, discreet, and able to

Qualifications

• 5+ years of experience supporting C-level or senior executives in reinsurance or financial services.
• Experience in office management.
• Excellent written and verbal communication.
• Highly professional, reliable, and detail-oriented.
• Ability to work under pressure in fast-paced environments.
• Confidentiality and strong relationship-building with stakeholders.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Coordinate internal and external meetings and prepare materials.
• Take minutes and circulate action items.
• Plan travel, visas, and accommodations.
• Oversee daily office operations and facilities.
• Liaise with CUO and stakeholders.

Skills

Executive support

Calendar management

Stakeholder communication

Office management

Attention to detail

Tools

MS Office (Word, Excel, PowerPoint)

Power-BI

Travel management tools

Job description

MS Reinsurance in New York seeks an exceptionally organized Executive Assistant to support the North America Chief Underwriting Officer (CUO). You will manage a dynamic calendar, coordinate meetings and travel, and act as a pivotal liaison across global teams, brokers, and clients.

The role also covers day-to-day office management, administrative tasks, and ensuring efficient workflows. Candidates should have 5+ years supporting senior executives, be highly professional, discreet, and able to