Senior EA & Office Operations Lead

Msreinsurance; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

MS Reinsurance is seeking an exceptionally organized Executive Assistant and Office Manager to provide high-level administrative support to the North America Chief Underwriting Officer. This role combines gatekeeping, communications liaison, and cross-border coordination with day-to-day office management to keep the office running smoothly.

Ideal candidates will have 5+ years supporting senior executives, with strong MS Office and Power BI skills, and a professional, detail-oriented approach.

Qualifications

• 5+ years of experience supporting C-level or senior executives.
• Experience in office management.
• Excellent oral and written communication skills.
• Highly professional and reliable work style.
• Excellent organizational skills and problem solving.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Manage complex executive calendar and travel arrangements.
• Coordinate meetings and prepare materials and minutes.
• Liaise with internal and external stakeholders across regions.
• Oversee daily office operations and vendor coordination.
• Handle confidential information with discretion and integrity.
• Support regional CUO liaison activities and ad-hoc tasks.

Skills

C-level support

Office management

Communication

Organizational skills

Confidentiality

Stakeholder management

Travel management

Relationship building

Attention to detail

Tools

MS Office

Power BI

Travel management tools

Job description

MS Reinsurance is seeking an exceptionally organized Executive Assistant and Office Manager to provide high-level administrative support to the North America Chief Underwriting Officer. This role combines gatekeeping, communications liaison, and cross-border coordination with day-to-day office management to keep the office running smoothly.

Ideal candidates will have 5+ years supporting senior executives, with strong MS Office and Power BI skills, and a professional, detail-oriented approach.