Executive Assistant, Middle & Large Business

3M HEALTHCARE; Hartford (CT); Hybrid; USD 83,200 - 124,800; Full time

Job summary

3M HealthCare in Hartford, CT seeks an Executive Assistant to support the Chief Underwriting Officer. You will manage a complex calendar, coordinate meetings and travel, draft executive communications, and prepare presentations with Microsoft Office and Copilot.

The role offers a hybrid schedule ( Hartford office three days a week, Tue–Thu) and a base pay range of $83,200 to $124,800 annually, plus opportunities for growth and confidential, high‑impact work.

Qualifications

• 5+ years of administrative or executive support experience, including supporting a senior leader.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new collaboration tools and Microsoft Copilot.
• Excellent written and verbal communication skills, including proofreading and preparing executive-ready materials.
• Highly organized, detail-oriented, and able to manage multiple priorities with professionalism and calm under pressure.
• Proactive, resourceful, and solution-oriented; able to work independently while collaborating effectively with others.
• Discretion and sound judgment when handling sensitive and confidential information.

Responsibilities

• Calendar & meeting management: Manage a complex calendar including prioritization, scheduling, and conflict resolution.
• Coordinate meeting logistics (agendas, pre-reads, rooms, technology) and track follow-ups.
• Executive communications & materials: Draft, edit, and coordinate executive-ready communications and meeting materials; prepare and update presentations and documents as needed.
• Travel & expenses: Arrange domestic travel and manage itinerary changes; prepare and reconcile expenses accurately and in compliance with policy.
• Coordination & information management: Serve as a point of contact for internal and external stakeholders; maintain organized records and executive tracking tools (e.g., OneNote), including key documents and distribution lists; partner with cross-functional teams to coordinate deliverables and ensure meeting readiness.
• Events support: Support planning for leadership meetings, offsites, and broker/agent events (logistics, attendee coordination, and materials).

Skills

Calendar & meeting management

Executive communications

Travel & expenses management

Document prep & presentations

Cross-functional collaboration

Discretion & confidentiality

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Copilot

Job description

Executive Assistant – Chief Underwriting Officer (CUO), Middle & Large Business

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.

Key Responsibilities

• Calendar & meeting management: Manage a complex calendar including prioritization, scheduling, and conflict resolution.
• Coordinate meeting logistics (agendas, pre‑reads, rooms, technology) and track follow‑ups.
• Executive communications & materials: Draft, edit, and coordinate executive‑ready communications and meeting materials; prepare and update presentations and documents as needed.
• Travel & expenses: Arrange domestic travel and manage itinerary changes; prepare and reconcile expenses accurately and in compliance with policy.
• Coordination & information management: Serve as a point of contact for internal and external stakeholders; maintain organized records and executive tracking tools (e.g., OneNote), including key documents and distribution lists; partner with cross‑functional teams to coordinate deliverables and ensure meeting readiness.
• Events support: Support planning for leadership meetings, offsites, and broker/agent events (logistics, attendee coordination, and materials).

Skills & Qualifications

• 5+ years of administrative or executive support experience, including supporting a senior leader.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new collaboration tools and Microsoft Copilot.
• Excellent written and verbal communication skills, including proofreading and preparing executive‑ready materials.
• Highly organized, detail‑oriented, and able to manage multiple priorities with professionalism and calm under pressure.
• Proactive, resourceful, and solution‑oriented; able to work independently while collaborating effectively with others.
• Discretion and sound judgment when handling sensitive and confidential information.
• Associate or bachelor’s degree preferred (or equivalent experience).

Work Schedule

This role will have a hybrid work schedule, with the expectation of working in the Hartford, CT office three days a week (Tuesday through Thursday).

Compensation

Annualized base pay range: $83,200 – $124,800.

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age