Executive Assistant to COO & Sales Leader

MDMARTIN LLC; Dallas (TX); On-site; USD 26,000 - 34,000; Full time

Job summary

MDMartin LLC in Dallas, TX is seeking an organized Executive Assistant to provide direct support to the COO and Sales Manager. You will manage calendars, schedule meetings, and coordinate communications across operations and sales.

The role requires proactive ownership, ability to juggle multiple priorities, follow-through on action items, and professional interaction with customers, vendors, and internal teams. Experience with Microsoft Office is essential; confidentiality is required.

Qualifications

• 3+ years of experience in executive support roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage competing priorities from multiple managers.
• Experience working with a sales organization is a plus.

Responsibilities

• Provide direct administrative support to the COO and Sales Manager.
• Manage calendars, meetings, appointments, reminders, and scheduling.
• Coordinate meetings, prepare agendas, reports and materials.
• Track projects, deadlines, commitments, and action items.
• Follow up with departments, customers, vendors and partners as needed.
• Draft professional emails and business documents.
• Maintain confidential information with discretion.
• Organize management files, records and reports.

Skills

Organizational skills

Time management

Communication

Prioritization

Independent work

Tools

Microsoft Office

Job description

MDMartin LLC in Dallas, TX is seeking an organized Executive Assistant to provide direct support to the COO and Sales Manager. You will manage calendars, schedule meetings, and coordinate communications across operations and sales.

The role requires proactive ownership, ability to juggle multiple priorities, follow-through on action items, and professional interaction with customers, vendors, and internal teams. Experience with Microsoft Office is essential; confidentiality is required.