Executive Assistant

Frontline Source Group; Dallas (TX); Presencial; USD 65 000 - 120 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, and vision insurance

Life and AD&D insurance

Long term disability insurance

401(k) retirement savings plan with ER

Resumo da oferta

Frontline Source Group represents a client in the Dallas, TX area seeking an Executive Assistant to the CEO for a Direct Hire opportunity. This is an in-office role, Monday through Friday, supporting the Chief Executive Officer with high-level administrative and operational tasks.

The ideal candidate will have 7–10 years of C-suite support experience, exceptional organizational skills, and strong proficiency in Microsoft Office and Excel.

Qualificações

• Bachelor's degree required.
• 7–10 years of experience supporting C-suite executives, preferably including direct support to a CEO.
• Exceptional organizational skills with meticulous attention to detail and accuracy.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong Excel capabilities including PivotTables and VLOOKUP for reporting.
• Experience coordinating executive calendars, complex travel arrangements, and confidential correspondence.
• Familiarity with AI drafting tools and ability to adapt to senior leadership preferences.

Responsabilidades

• Manage the CEO's calendar, appointments, meetings, and daily priorities.
• Oversee incoming communications (email, voicemail, correspondence) and prioritize executive matters.
• Prepare, transcribe, proofread, and format correspondence, reports, and presentations.
• Coordinate domestic and international travel arrangements and supporting documentation.
• Organize executive materials and briefing documents per established preferences.
• Support Board of Directors activities, including meeting materials and minutes.
• Serve as a professional point of contact between the CEO, senior leadership, board members and stakeholders.
• Prepare expense reports and maintain important deadlines and records.
• Assist with financial reports, spreadsheets, and executive presentations as needed.
• Research and coordinate sensitive matters with discretion; support special projects.
• Anticipate executive needs and identify efficiency improvements within established workflows.
• Maintain confidentiality regarding business operations and sensitive information.
• Provide occasional support outside standard hours to accommodate travel or time-sensitive matters.

Conhecimentos

Organizational skills

Attention to detail

Discretion

Time management

Communication skills

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office

Adobe Acrobat

AI tools for drafting

PivotTables/VLOOKUP

Descrição da oferta de emprego

Executive Assistant Our client in the Dallas, TX area is seeking an Executive Assistant to the CEO for a Direct Hire opportunity. This is an in office position, Monday through Friday.

Client Profile Established, privately held organization Multiple business divisions Longstanding leadership team Professional, relationship driven environment Stable organization with a strong history of business operations

Executive Assistant Role The Executive Assistant to the CEO will serve as a trusted partner to the Chief Executive Officer, providing high level administrative, organizational, and operational support. This position requires exceptional attention to detail, sound judgment, discretion, and the ability to anticipate executive needs while managing competing priorities. The ideal candidate is an experienced executive support professional who understands the importance of building a strong working relationship with senior leadership, adapting to established preferences, and maintaining the highest standards of confidentiality.

• Manage the CEO's calendar, appointments, meetings, and daily priorities to ensure efficient use of time.
• Oversee incoming communications, including email, voicemail, correspondence, and inquiries, prioritizing matters requiring executive attention.
• Prepare, transcribe, proofread, and format correspondence, reports, presentations, and other executive communications.
• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, and supporting documentation.
• Organize executive materials, communications, and briefing documents according to established preferences.
• Support Board of Directors activities, including meeting coordination, preparation of board materials, meeting minutes, and follow up communications.
• Serve as a professional point of contact between the CEO, senior leadership, board members, business partners, and other stakeholders.
• Prepare expense reports, track important deadlines, and maintain accurate records.
• Assist with financial reports, spreadsheets, and executive presentations as needed.
• Research and coordinate sensitive matters, exercising discretion when determining appropriate next steps.
• Support special projects and initiatives, tracking progress and ensuring timely completion.
• Anticipate executive needs, identify opportunities to improve efficiency, and implement solutions while respecting established workflows.
• Maintain strict confidentiality regarding business operations, executive communications, and sensitive information.
• Provide occasional support outside standard business hours when necessary to accommodate executive travel or time sensitive matters.

Executive Assistant Qualifications

• Bachelor's degree required.
• 7 to 10 years of experience supporting C suite executives, preferably including direct support to a CEO or similarly senior executive.
• Exceptional organizational skills with meticulous attention to detail and accuracy.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat.
• Strong Excel capabilities, including experience with PivotTables, VLOOKUP, and spreadsheet reporting.
• Excellent transcription, proofreading, document preparation, and written communication skills.
• Experience coordinating executive calendars, complex travel arrangements, and confidential correspondence.
• Experience supporting board meetings, preparing executive materials, or coordinating meeting minutes preferred.
• Familiarity with AI tools for drafting, editing, and refining business communications.
• Project coordination or project management experience is a plus.
• Proven ability to handle sensitive and confidential information with integrity and sound judgment.
• Strong interpersonal skills and the ability to establish trusted relationships with senior executives and stakeholders.
• Comfortable supporting an executive with established working preferences and traditional administrative processes.
• Proactive, resourceful, adaptable, and capable of working independently with minimal supervision.
• Ability to manage competing priorities, meet deadlines, and maintain professionalism in a demanding executive environment.
• Flexibility to respond to occasional business needs outside regular office hours.

Features and Benefits

• Medical, dental, and vision insurance
• Basic life and AD&D insurance
• Voluntary life and AD&D insurance options
• Long term disability insurance
• Discount card benefits program
• Flexible Spending Accounts for medical and dependent care expenses
• 401(k) retirement savings plan with employer match
• Potential discretionary annual bonus