Executive Assistant to Co-Founders — Private Equity (NYC)

Mission Staffing; New York (NY); On-site; USD 150,000 - 175,000; Full time

Job summary

Confidential private equity firm in New York is seeking an Executive Assistant to support two co-founders. This in-office role focuses on complex calendar management, travel planning, expense oversight, and hands-on executive support.

The ideal candidate is highly resourceful, entrepreneurial, and comfortable working with minimal structure, delivering proactive support and coordinating firmwide meetings and events.

Qualifications

• 5–10+ years of experience supporting senior-level executives.
• Experience in private equity, investment management, or fast-paced finance environments.
• Exceptional organizational skills and attention to detail.
• Strong calendar, travel, and expense management experience.
• Proactive, resourceful, and solutions-oriented.
• Ability to work independently in an entrepreneurial setting.
• Excellent communication and discretion with confidential information.
• Polished and professional presence.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage complex calendars and coordinate meetings for multiple senior executives.
• Plan domestic and international travel itineraries.
• Prepare and reconcile executive expenses.
• Provide ad hoc executive support and coordinate appointments.
• Coordinate restaurant reservations, meetings, and logistics.
• Support onboarding of new hires, including building access and IT coordination.
• Plan and execute firmwide meetings and events.
• Identify opportunities to improve processes and drive efficiency.

Skills

Calendar management

Travel coordination

Expense management

Executive support

Discretion with confidential info

Communication skills

Independence / self-starter

Professional presence

Tools

Microsoft Office Suite

Job description

Confidential private equity firm in New York is seeking an Executive Assistant to support two co-founders. This in-office role focuses on complex calendar management, travel planning, expense oversight, and hands-on executive support.

The ideal candidate is highly resourceful, entrepreneurial, and comfortable working with minimal structure, delivering proactive support and coordinating firmwide meetings and events.