Executive Personal Assistant

Beacon Hill; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible PTO

Hybrid schedule

Job summary

Beacon Hill is seeking a highly proactive Temporary to Permanent Executive Personal Assistant to support the Founder & CEO of a rapidly growing venture capital firm in New York. This is a true right-hand EA role with exposure across executive support, operations, project management, investor interactions, and firm-building initiatives.

Hours are flexible with a hybrid schedule; approximately two in-office days per week, with one day commuting to Englewood, NJ.

Qualifications

• 5+ years of Executive Assistant experience supporting founders, CEOs, or C-suite executives.
• Experience in venture capital, private equity, startups, or entrepreneurial environments preferred.
• Exceptional organizational and project management skills.
• Strong business judgment and ability to prioritize competing demands.

Responsibilities

• Provide high-level executive support to the Founder & CEO, including complex calendar management.
• Coordinate domestic and international travel, detailed itineraries, logistics, reservations, and transportation.
• Manage expenses, bill payments, financial documentation, and administrative workflows.
• Maintain organization of executive records, documentation, tax materials, contracts, and key business information.
• Serve as a gatekeeper and strategic partner, ensuring high-priority relationships and opportunities receive appropriate attention.
• Coordinate investor meetings, founder interactions, conferences, and industry events.
• Manage event logistics and hospitality experiences for portfolio company gatherings, conferences, and networking events.
• Oversee office operations, office setup, vendor management, and workplace logistics as the NYC office launches.
• Support CRM management, investor pipelines, contact tracking, and relationship management workflows.
• Assist with project management, research, vendor sourcing, and operational improvement initiatives.
• Provide light personal support including reservations, appointments, gifting, household coordination, and family logistics.
• Act as a trusted extension of the Founder, ensuring priorities move forward efficiently with minimal oversight.

Skills

Executive support

Calendar management

Travel coordination

Operations support

Venture-capital exposure

Job description

Executive Personal Assistant (A1474453NY-Temp) New York, New York

Salary: USD150000 - USD150000 per year

Our client is seeking a highly proactive, polished Temporary to Permanent Executive Personal Assistant to support the Founder & CEO of a rapidly growing venture capital firm. This is a true right‑hand EA role with significant exposure across executive support, operations, project management, investor interactions, and firm-building initiatives. The ideal candidate is highly organized, resourceful, and thrives in an entrepreneurial environment where ownership, urgency, and accountability are paramount.

Hours are flexible and require availability outside of traditional business hours, with a hybrid schedule minimum 2 days in office/week (this could increase). Please note one in office day will require commuting to Englewood, NJ.

Key Responsibilities:

• Provide high‑level executive support to the Founder & CEO, including complex calendar management and prioritization
• Coordinate domestic and international travel, detailed itineraries, logistics, reservations, and transportation
• Manage expenses, bill payments, financial documentation, and administrative workflows
• Maintain organization of executive records, documentation, tax materials, contracts, and key business information
• Serve as a gatekeeper and strategic partner, ensuring high‑priority relationships and opportunities receive appropriate attention
• Coordinate investor meetings, founder interactions, conferences, and industry events
• Manage event logistics and hospitality experiences for portfolio company gatherings, conferences, and networking events
• Oversee office operations, office setup, vendor management, and workplace logistics as the NYC office launches
• Support CRM management, investor pipelines, contact tracking, and relationship management workflows
• Assist with project management, research, vendor sourcing, and operational improvement initiatives
• Provide light personal support including reservations, appointments, gifting, household coordination, and family logistics
• Act as a trusted extension of the Founder, ensuring priorities move forward efficiently with minimal oversight

Qualifications:

• 5+ years of Executive Assistant experience supporting founders, CEOs, or C‑suite executives
• Experience in venture capital, private equity, startups, financial services, or entrepreneurial environments preferred
• Exceptional organizational and project management skills
• Strong business judgment and ability to independently prioritize competing demands
• Experience managing executive travel, events, and complex logistics
• Excellent written and verbal communication skills
• High level of urgency, responsiveness, and accountability
• Strong executive presence and interpersonal skills
• Resourceful problem solver who anticipates needs before they arise
• Experience operating independently with minimal direction
• Interest in startups, venture investing, and portfolio company growth preferred
• Up to $150K base salary + discretionary bonus potential
• Medical, dental, and vision coverage
• Flexible PTO philosophy
• Hybrid schedule with approximately two in‑person days per week
• Significant growth opportunity into Operations, Chief of Staff, or broader strategic functions
• Opportunity to help build infrastructure and processes alongside firm leadership from an early stage