Executive Assistant to Co-CEO — Healthcare Leadership Support

VITRA Health; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Benefits

401K with company match

Paid time off

Holidays

Wellness Benefits

Tuition Reimbursement

Job summary

Vitra Health, a Massachusetts-based healthcare organization, seeks an organized Executive Assistant to support our Co-CEO. You will manage calendars, coordinate meetings and travel, prepare documents, and handle confidential information with discretion.

The role requires strong organizational and communication skills, experience supporting senior leaders, and proficiency with Microsoft Office and collaboration tools. Join a growing team committed to compassionate, high-quality care.

Qualifications

• 3–5 years of experience in an executive assistant, administrative support, or similar role.
• Previous experience supporting a CEO, executive, or senior leader preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Familiarity with AI tools, project management software, and basic data reporting preferred.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a professional and approachable demeanor.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Manage the Co-CEO's calendar, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Organize daily and weekly schedules to ensure priorities and deadlines are addressed.
• Coordinate travel arrangements, itineraries, reservations, and related logistics.
• Prepare, edit, and format correspondence, presentations, reports, and business documents.
• Maintain organized electronic records, contact lists, executive files, and administrative documentation.
• Attend meetings to document discussions, decisions, and action items.
• Distribute meeting notes, track follow-up items, and provide reminders as needed.
• Draft correspondence and serve as a professional point of contact for stakeholders.
• Assist with compiling departmental updates, dashboards, and executive reports.
• Track project deadlines and support expense reporting and basic financial documentation.

Skills

Executive support

MS Office expertise

Organizational skills

Communication skills

Time management

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Teams

AI tools

Job description

Vitra Health, a Massachusetts-based healthcare organization, seeks an organized Executive Assistant to support our Co-CEO. You will manage calendars, coordinate meetings and travel, prepare documents, and handle confidential information with discretion.

The role requires strong organizational and communication skills, experience supporting senior leaders, and proficiency with Microsoft Office and collaboration tools. Join a growing team committed to compassionate, high-quality care.