Executive Assistant to CEO | Health Plan & PTO | Growth

synergy; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Paid Time Off (Vacation, Sick & P

Training & Development

Job summary

Synergy Bioscience is seeking an Executive Administrative Assistant to support the CEO directly. The role requires discretion, proactive problem-solving, and the ability to work independently while the CEO travels to meet clients and develop business opportunities.

You will manage calendars, emails, travel, and meetings, prepare briefing materials, and coordinate client communications to keep opportunities moving forward.

Qualifications

• At least 5 years of administrative support experience, including 2+ years supporting a senior leader.
• Proven reliability and ability to work independently with minimal supervision.
• Experience communicating with clients or external business contacts in a professional manner.
• Experience handling confidential information with discretion and integrity.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Provide dedicated administrative support to the CEO, including calendar, email, travel, meetings, and follow-up items.
• Anticipate needs, prepare briefing materials, and track action items to completion.
• Coordinate complex travel arrangements, itineraries, and expense reports.
• Serve as the main office contact when the CEO is away, and handle urgent issues promptly.
• Track leads, contacts, follow-ups, and proposal status in a CRM or tracking sheet; maintain data accuracy.
• Coordinate NDAs/CDAs and client documents for review and signature.
• Support logistics for trade shows, conferences and client events.

Skills

Administrative support

Independent worker

Client-facing communication

Discretion and confidentiality

Time management

Tools

Microsoft Office

Document management systems

CRM systems

Job description

Synergy Bioscience is seeking an Executive Administrative Assistant to support the CEO directly. The role requires discretion, proactive problem-solving, and the ability to work independently while the CEO travels to meet clients and develop business opportunities.

You will manage calendars, emails, travel, and meetings, prepare briefing materials, and coordinate client communications to keep opportunities moving forward.