Executive Assistant to CEO – Hybrid NYC Office

Iterative Health; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work environment

Health insurance

401(k) with company match

Unlimited PTO

Wellness stipend

Weekly in-office lunch

Disability coverage

Job summary

Iterative Health is seeking an Executive Assistant to the Office of the CEO in New York. You will provide high-level support to the CEO, manage day-to-day office operations, and coordinate travel, meetings, and vendor relationships in a fast-growing environment.

The role requires 6+ years supporting executives, strong organizational and communication skills, and proficiency with Google Workspace, MS Office, Slack, and Zoom. Hybrid work schedule with some in-office days in NYC or Boston.

Qualifications

• 6+ years of experience supporting senior executives, founders, or C-level leaders.
• Experience in a startup or PE/VC high-growth environment with competing priorities and scalable processes.
• Strong organizational skills managing multiple priorities.
• Excellent judgment, discretion, and handling confidential information.
• Excellent written and verbal communication skills.
• Proactive, resourceful mindset with ownership.
• Adaptable to evolving priorities.
• Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.

Responsibilities

• Manage the Office of CEO team calendars, balancing priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, accommodations, itineraries, and expense reports.
• Support executive meetings, board meetings, leadership meetings, and company events.
• Act as gatekeeper, handling communications with professionalism and discretion.
• Handle confidential information with integrity.
• Anticipate executive needs and proactively solve problems.
• Manage day-to-day operations of the New York office, ensuring a welcoming, organized workplace.
• Coordinate vendors, maintenance requests, supplies, equipment, and build relationships.
• Plan office lunches, celebrations, events, and team gatherings.
• Partner with People team on onboarding, offboarding, workspace setup, and experiences initiatives.
• Maintain conference rooms, common spaces, and inventory.
• Develop relationships with internal and external stakeholders for seamless collaboration.
• Support strategic initiatives and special projects led by the CEO.
• Assist with planning executive offsites, leadership meetings, and company-wide events.
• Be adaptable and jump in wherever needed.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Problem solving

Cross-functional collaboration

Tech proficiency

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Job description

Iterative Health is seeking an Executive Assistant to the Office of the CEO in New York. You will provide high-level support to the CEO, manage day-to-day office operations, and coordinate travel, meetings, and vendor relationships in a fast-growing environment.

The role requires 6+ years supporting executives, strong organizational and communication skills, and proficiency with Google Workspace, MS Office, Slack, and Zoom. Hybrid work schedule with some in-office days in NYC or Boston.