Executive Assistant to CEO — Healthcare Leadership

Ethan Crossing; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Health plans (Health, 3D

Dental & Vision coverage

Up to $15,000 tuition reimbursement &/

Paid Time Off & holidays

401(k) with company contribution

Life Insurance

Accident insurance

Critical Illness coverage

Hospital Indemnity

Job summary

Ethan's Crossing is seeking an Executive Assistant to provide high-level administrative support to the CEO and senior leaders in a healthcare setting.

You will manage calendars, prepare reports and presentations, coordinate meetings, and ensure HIPAA confidentiality while liaising with staff, patients, and partners. On-site role with strong organizational and communication requirements.

Qualifications

• 3–5 years of executive-level administrative support experience.
• Healthcare or hospital setting experience preferred.
• Must be 21 years of age or older.
• Strong organizational and confidentiality skills.

Responsibilities

• Manage executive calendars, meetings, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate internal and external meetings, including board/committee meetings.
• Serve as liaison between hospital leadership, staff, patients, and partners.
• Maintain confidentiality and HIPAA compliance at all times.
• Screen and prioritize emails, calls, and other communications.
• Assist with agendas, minutes, and follow-up actions for meetings.
• Track project timelines and ensure deadlines are met.
• Perform general admin tasks: expense reporting, supplies, file organization.
• Coordinate special projects and events as needed.

Skills

Executive-level support

Calendar management

Email/phone screening

Discretion and HIPAA compliance

Communication & liaison

Education

HS Diploma

Associate/Bachelor's in Healthcare or Business Administration

Job description

Ethan's Crossing is seeking an Executive Assistant to provide high-level administrative support to the CEO and senior leaders in a healthcare setting.

You will manage calendars, prepare reports and presentations, coordinate meetings, and ensure HIPAA confidentiality while liaising with staff, patients, and partners. On-site role with strong organizational and communication requirements.