Executive Assistant to CMO | Strategic Support

Colburn School; Los Angeles, Northern (CA, KY); Hybrid; USD 44,000 - 50,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Disability insurance (Long/Short Term)

Life insurance

Paid sick leave & vacation

403(b) retirement plan with employer-m

Job summary

Colburn School is seeking an Executive Assistant to provide comprehensive support to the Chief Marketing and Communications Officer in Los Angeles. You will manage calendars, prepare materials, handle confidential communications, and coordinate executive outreach and Board logistics.

You will excel with superb organizational skills, discretion, and the ability to balance multiple priorities in a mission-driven environment. This is a full-time, onsite role with competitive benefits.

Qualifications

• Minimum three (3) years administrative assistant or related experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Project coordination or project management experience a plus.

Responsibilities

• Manages a wide range of administrative functions, including calendar management, expense reporting, travel arrangements, correspondence, meeting preparation, office supply procurement, mail distribution, organizing filing systems, managing special projects and guest coordination.
• Plans, coordinates, and ensures the Chief Marketing and Communications Officer's schedule and priorities are effectively managed and executed.
• Keeps the Chief Marketing and Communications Officer informed of upcoming commitments, responsibilities, and emerging issues, following up as needed.
• Researches, prioritizes, and responds to sensitive and confidential matters, determining appropriate action, referrals, or responses.
• Conducts research and prepares, edits, and coordinates executive communications, presentations, correspondence, and meeting materials.
• Manages competing priorities with sound judgment, proactively resolving issues and ensuring timely completion of assignments, often under tight deadlines.
• Serves as a liaison between the Chief Marketing and Communications Officer, internal departments, Board Committees, and external stakeholders, fostering effective communication and ensuring timely approvals and follow-through.
• Supports Board Committee activities by coordinating meetings, preparing and distributing materials, maintaining compliance with applicable bylaws, and handling logistics with discretion and confidentiality.
• Builds and maintains effective relationships across the organization.
• Performs other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Written communications

Verbal communications

Problem-solving

Discretion/confidentiality

Independence

Deadline management

Diplomacy

Proactive mindset

Tools

Microsoft Office

Adobe Acrobat

Job description

Colburn School is seeking an Executive Assistant to provide comprehensive support to the Chief Marketing and Communications Officer in Los Angeles. You will manage calendars, prepare materials, handle confidential communications, and coordinate executive outreach and Board logistics.

You will excel with superb organizational skills, discretion, and the ability to balance multiple priorities in a mission-driven environment. This is a full-time, onsite role with competitive benefits.