Strategic Executive Assistant to CMCO

The Colburn School; Los Angeles (CA); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability

Short-term disability

Life insurance

Paid sick leave

Paid vacation

403(b) retirement plan

Job summary

The Colburn School in Los Angeles, CA is seeking an Executive Assistant to provide executive support to the Chief Marketing and Communications Officer and the Marketing and Communications Department. You will coordinate outreach, manage calendars, and prepare materials, ensuring confidentiality and discretion.

The ideal candidate is highly organized, with excellent written and verbal communication, the ability to handle multiple priorities under pressure, and a proactive, entrepreneurial

Qualifications

• Minimum three years as an administrative assistant or related role.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication; ability to take meeting minutes.
• Ability to handle confidential information with discretion.
• Experience coordinating executive calendars and travel is a plus.

Responsibilities

• Manage calendar, expense reporting, travel arrangements, correspondence, meeting preparation, and filing.
• Prepare, edit, and coordinate executive communications and materials.
• Liaise between the CMO, internal departments, and external stakeholders.
• Support board committee activities and meeting logistics with discretion.
• Build and maintain effective relationships across the organization.
• Handle multiple priorities with sound judgment and deadlines.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Problem solving

Discretion

Multi-tasking

Independence

Tools

Microsoft Office

Adobe Acrobat

Job description

The Colburn School in Los Angeles, CA is seeking an Executive Assistant to provide executive support to the Chief Marketing and Communications Officer and the Marketing and Communications Department. You will coordinate outreach, manage calendars, and prepare materials, ensuring confidentiality and discretion.

The ideal candidate is highly organized, with excellent written and verbal communication, the ability to handle multiple priorities under pressure, and a proactive, entrepreneurial